Replenishment exceptions

Standard functionality for system month end processing uses several qualifiers that freeze products from being automatically replenished during the PO RRAR merge process. Examples of frozen products include those with less than 6 months’ usage history, new products, products with low demand, and products that experience exceptional or high usage in a particular month. The intention is to force the buyer to review the frozen products and manually adjust ordering controls when necessary. This manual process ensures that adequate stock levels are maintained for those exceptional products and customer service is not adversely affected.

An alternative to the manual process of product review is to set parameters that allow automatic replenishment of these exceptional products under certain conditions. Rather than freezing products that qualify under these controls, these parameters create an exception record, and can correct the product’s ordering controls to allow for automatic replenishment.

Products that qualify as exceptions in the Product Administration Month End Processing Report are normally not frozen. Sometimes their ordering controls are corrected, and automatic replenishment occurs when the PO RRAR is generated. However, exception records are created to notify you of the condition in the event you want to make further adjustments. The report option, AIM Exceptions (Y)es,(M)onthEnd,(N)o, must be set to Yes or MonthEnd. If set to Monthend, exceptions are created only when the report runs on the last day of the calendar month.

The exception notifications are displayed in the Product Administration Exception Processing Center. In addition to the list of frozen products, you can view all exceptions generated by the Product Administration Month End Processing Report as a result of the parameters that were set in Product Warehouse Product Setup and Product Replenishment Setup. Use the Additional Criteria view to limit the exceptions that display by exception reason, category, or product status, as examples.

Exception records may also be created during Purchase Receipt of Inventory Entry.