Printing invoices on demand

The term demand invoice is used to indicate you can print an invoice any time you require one. Demand invoices are generally used to send an invoice to the customer before the order is invoice processed or to reprint an invoice. To print invoices on demand in Sales Order Entry or Sales Credit Release Inquiry, your SA Operator Setup security level for Sales Demand Invoices Report must be 3 (change) or higher.

Invoices can be printed in standard or custom formats. The standard invoice includes the customer number with the headings page. You can also print all the headings on the invoices or suppress printing them. If you have preprinted forms, you can suppress printing the headings. Select the format you prefer in SA Administrator Options-Documents-Sales Orders-Printing.

The optional Ship To report selection range is useful to print invoices on-demand for a specific Customer Ship To Setup record. The Ship To range does not change the order in which generated invoice documents are sorted, and the Sales Entry Invoice Processing Report processing is not affected.

When printing invoices, the characteristics of the order, in addition to the administrative options settings, affect what information prints on the invoice. This table shows the information that prints on an invoice under normal circumstances. 

Condition	Result
serial numbers or lot numbers have been allocated for a product,	they print under the product line.
comments and notes exist,	on the respective records you can specify to print them on the invoice.
the product is a build-on-demand kit,	all the components print on the invoice.

Options in SA Administrator Options-Documents-Sales Orders-Printing affect what prints on the invoice. You can specify a minimum invoice amount for the invoice to be printed. The minimum amount setting, along with tendering all or part of an order, also affects what is printed on the invoice. This table shows the information printed on the invoice when you have designated an amount for the above option or money has been tendered on the order. 

Condition	Result	Notes
a back order exists on an order and money was tendered,	the full amount tendered appears on the original order, regardless of the order type.
a tendered amount exists,	these messages are displayed under the totals. Full Amount Tendered For all Orders: xx.xx Back order/Release Exists
the original order is canceled,	the message above is not displayed.
the invoice Amount Due is less than the amount specified in the administrative options,	an invoice is not printed.	this condition only applies when invoice are printed directly from invoice processing, not from Sales Demand Invoices Report.
the order is a Counter Sale order that has been fully tendered and invoiced,	it is not printed when you select to print a range of customers or orders.	it is assumed the customer received a copy of the invoice when they purchased the product over the counter.
your Minimum Invoice Amount For the Invoice To Be Printed option is zero,	Stock Orders with a zero (0.00) balance print.
orders have an amount tendered against them,	a Full Amount Tendered For All Orders is printed on the invoice.

When an order has a disposition of Just In Time (JIT), releases are created when the line item is active and when other lines have been shifted to a release with a higher suffix number. These releases affect the information that prints on an invoice for an order with a disposition of JIT. This table shows the information that prints on these invoices. 

Condition	Result	Notes
the stage of the order is less than Stage 4 (Invoiced),	all lines are printed on the invoice.
the order has been invoiced,	only the lines considered active print on the invoice.	a line item is considered inactive if the status code is Stage 9-Cancelled.
a back order exists from the release,	the quantity from the back order appears.
the back order has not be created yet,	the quantity to be back ordered appears.

Designating an order as a Blanket Order (BL) or Blanket Release (BR) also affects the information printed on the invoice. If lump sums are designated on BL or BR orders, the Amount Billed replaces the Total field on the document’s Invoice Total line.