AR Control and Holding accounts

The AR control account is the combination of the customers’ individual balances rolled into one aggregate amount on the General Ledger. Holding accounts contain amounts that should be matched and reversed when normal processing occurs. Specific entry functions post amounts to holding accounts that are reversed based on another transaction. Review control and holding accounts frequently to locate processing flaws, control the integrity of the account, and process receivables in an efficient manner.

This table lists the control and holding accounts, the entry functions in which the accounts are updated, and the balancing report used to keep the accounts in balance.

Control Account Name	Setup Function	Is posted in:	Is reported on:
Accounts Receivable	Customer Setup SA Operator Setup-GL	Sales Entry Invoice Processing Report Customer Transaction Entry Customer Cash Receipt Entry Customer Entry Batch Update	Customer Trial Balance Report
OE Down Payment	SA Operator Setup-GL	Sales Entry Invoice Processing Report Sales Order Entry	GL Balance Order Entry Report
OE Uninvoiced Sales	SA Operator Setup-GL	Sales Entry Invoice Processing Report Sales Order Entry	GL Balance Order Entry Report
Cash Drawer Account	Customer Setup SA Operator Setup-GL	Sales Order Entry Customer Cash Receipt Entry	Sales Cash Drawer Balance Report

Running balance reports daily gives you the opportunity to efficiently check the account balances against the balances in the General Ledger. If these balances do not match, look for mistakes in the previous day’s transactions. On the other hand, if you choose to run these reports weekly or even monthly, mistakes will be much harder to find because you will be required to look through every transaction that occurred since the last balance date.