General Ledger account codes

Account (field label in UI)	Setup function	Update function
Account	Customer Cash Receipt Entry-Misc Cash	This income statement revenue account is used to post cash receipts.
Account (4)	SA Administrator Options-Financials-Profit Distribution	This balance sheet equity account is used for accumulating the current year’s profits. You can define up to four profit/retained earnings accounts, but you must specify the percentage of profit to distribution to each account. These accounts are updated by GL Administrator Distribute Profit Report.
Accounts Payable - AP Partner Reimburse	SA Operator Setup-Other Options Vendor Setup-General Ledger	This income statement expense account is used to record voucher amounts that are submitted fromService Management. The account is updated when a voucher is created in Vendor Invoice Center Entry and processed as an expense invoice. If you do not specify an account for the vendor, the account on the operator record for the Inbound Message Service Operator is used. This field is available if you are integrated to Service Management. In Service Management, Voucher must be selected for the Partner Reimbursement Method so that approved vouchers can be posted.
Accounts Payable - AP Warranty Claim	SA Operator Setup-Other Options Vendor Setup-General Ledger	This balance sheet asset account is used to record the total amount paid by the vendor for a warranty claim that is submitted from Service Management. It is used in the default workflow for warranty claim processing. It is also used in the reconciliation workflow when warranty claim sales accounts are not used. The claim amount is posted as a miscellaneous credit. The account is updated when a vendor expense invoice is created in Vendor Invoice Center Entry. The account can also be set up as a liability account so that it is close to the Accounts Payable account on the balance sheet. If you do not specify an account for the vendor, the account on the operator record for the Inbound Message Service Operator is used.
Accounts Payable - AP Warranty Claim Adjustment	SA Operator Setup-Other Options Vendor Setup-General Ledger	This income statement expense account is used to record adjustment amounts to warranty claims amounts that are submitted from Service Management using the reconciliation workflow. The claim amount that exceeds the amount authorized by the vendor is posted as debit when a vendor expense invoice is created. This account is used when warranty claim reconciliation is enabled in SA Administrator Options-Integrations-Service Management. If you do not specify an account for the vendor, the account on the operator record for the Inbound Message Service Operator is used.
Accounts Payable - Bank	SA Operator Setup Vendor Setup-General Ledger	This balance sheet asset account identifies the cash account for payments made through Vendor Entry Pay Invoices Due Report. Normally left blank if you are using the Check Reconciliation module.
Accounts Payable - Control	SA Operator Setup-Other Options	This balance sheet liability account is used for accumulating Accounts Payable postings. The account is updated by Vendor Invoice Center Entry-Costing, Vendor Entry Pay Invoices Due Report, and Vendor Entry Group Update/Reconcile Invoices Report.
Accounts Payable - Discount	SA Operator Setup-Other Options	This income statement credit account is used for posting revenue generated from terms discounts taken. The account is updated by Vendor Entry Pay Invoices Due Report.
Accounts Payable - Expense	SA Operator Setup-Other Options	This income statement debit account is used for Accounts Payable expenses. The account is only used by Vendor Invoice Center Entry and can be overridden during invoice entry on the General Ledger Distribution view.
Accounts Payable - National Program Claim	SA Operator Setup-Other Options	This variance account is used to record the difference between the original claim and vendor credit/debit for National Program claims.
Accounts Payable - Trade Unmatched	SA Operator Setup-Other Options	This balance sheet liability account handles invoices received and costed in Vendor Invoice Center Entry, but not received in Purchase Receipt of Inventory Entry. The account is used in Vendor Entry Batch Update Report, Vendor Entry Group Update/Reconcile Invoices Report, Vendor Entry Batch Reconciliation Report if the matching function is used, and Vendor Invoice Center Entry.
Accounts Payable - Unreconciled Warranty Due	SA Operator Setup-Other Options	This balance sheet asset account is used to record the total amount to be paid by the vendor for a warranty claim that is submitted from Service Management. This account reflects pending sales revenue that has not been completed through the warranty claim reconciliation process in Service Management. This account is used when warranty claim reconciliation and warranty claim sales GL postings are enabled in SA Administrator Options-Integrations-Service Management. Specify this account on the operator record for the Inbound Message Service Operator.
Accounts Payable - Variance	SA Operator Setup-Other Options	This variance account is used to record the difference within tolerance levels Cost of Goods and Purchase Price Variance account. Updated in Vendor Invoice Center Entry.
Accounts Payable - Warranty Claim Sales	SA Operator Setup-Other Options and Product GL Distribution Setup	This income statement asset account is used to record the amount to be paid by the vendor for a warranty claim. When you use the reconciliation workflow for warranty claim sales in Service Management, this account is used instead AP Warranty Claim account. This account is used when warranty claim reconciliation and warranty claim sales GL postings are enabled in SA Administrator Options-Integrations-Service Management. If an amount cannot be distributed to an account on a GL distribution record, the account on the operator record for the Inbound Message Service Operator is used.
Accounts Payable - Warranty Claim Variance	SA Operator Setup-Other Options Vendor Setup-General Ledger	This income statement expense account is used to credit the sales tax and other add-on variance amounts to be paid by the vendor for a warranty claim that is submitted from Service Management. This account is used when warranty claim reconciliation and warranty claim sales GL postings are enabled in SA Administrator Options-Integrations-Service Management. If you do not specify an account for the vendor, the account on the operator record for the Inbound Message Service Operator is used.
Accounts Receivable - Bank	SA Operator Setup-Other Options	This balance sheet asset account identifies the cash account for funds received (or ROA) in Customer Cash Receipt Entry or Sales Order Entry. Customer Setup records, if established, can override the account or the CR Bank Setup record, if a GL account is specified.
Accounts Receivable - Control	SA Operator Setup-Other Options	This balance sheet asset account is used for tracking Accounts Receivable postings. The account is updated by Sales Entry Invoice Processing Report, Customer Transaction Entry, Customer Cash Receipt Entry, and Customer Entry Batch Update Report.
Accounts Receivable - Discount	SA Operator Setup-Other Options	This income statement debit account is used for expensing terms discounts. The account is updated by Customer Cash Receipt Entry.
Accounts Receivable - Income	SA Operator Setup-Other Options	This account is used for sales transactions created in Customer Transaction Entry and is rarely used.
Accounts Receivable - Sales	SA Operator Setup-Other Options	This income statement credit account is only used for sales transactions created in Customer Transaction Entry. The account is rarely used.
Accounts Receivable - Service Charge	SA Operator Setup-Other Options	This income statement credit account is used for miscellaneous income generated from service charges on past due account receivables. It may be income or contra-asset account depending on company policies. The account is updated by Customer Entry Roll Balances Report, and if the account is not specified here, a suspense posting is made when a service charge is added.
Accounts Receivable - Write Off	SA Operator Setup-Other Options	This income statement debit account is used to expense small, miscellaneous write-offs made in Customer Cash Receipt Entry. The account works with the Paid In Full Allowance Amount option in SA Administrator Options-Customers-Cash Receipts. If the account is not specified here, a suspense posting is made when a write-off is performed.
Addon Expense	Product Warehouse Description Setup	This income statement debit account is used only for warehouse transfer addons that are not capitalized. Used to record expense incurred by receiving warehouse when expensed addons are charged on a transfer. The account is updated by Transfer Receipt of Inventory Entry.
Addon In Transit	Product Warehouse Description Setup	This balance sheet asset account is used for tracking addon charges on inventory that is being shipped from one warehouse, but is not yet received by the destination warehouse. Recommend setting up separate accounts for each warehouse. The account is updated by Transfer Shipping Entry and Transfer Receipt of Inventory Entry.
Addon Revenue	Product Warehouse Description Setup	This income statement credit account is used for warehouse transfer revenue for the shipping warehouse. The account is updated by Transfer Shipping Entry. When all warehouses are consolidated, the Addon Expense and Revenue accounts should offset one another.
AP Control	Vendor Setup-General Ledger	Normally blank. Used only on exception basis for non-trade vendors.
AP Tax	SA Company Setup-Taxes	This account is used to track use taxes paid by your company when purchasing products, and taxes are posted on an accrual basis. This account is used if your Tax Method is Sales Use Tax (SUT). Your Tax Interface setting must be one of these options: AvaTax, Sovos, or Vertex Cloud.
AP Tax - Cash	SA Company Setup-Taxes	This account is used to track use taxes paid by your company when purchasing products, and taxes are posted on a cash basis. This account is used if your Tax Method is Sales Use Tax (SUT), and your Tax Interface setting is Sovos, and the Sovos functionality is used in the AP modules. That is, the Apply AP Taxing option is selected.
AP Tax - Expense	SA Company Setup-Taxes	When posting taxes calculated in the AP modules to the General Ledger, some situations require another account to complete the credit or debit postings. This account is used when creating balancing postings for tax amounts that are due on expensed invoices.
AP Tax - Self Assess	SA Company Setup-Taxes	This account is used if your vendors do not have nexus to collect taxes in the jurisdictions in which they are taxed. In this case, you may be required to pay the tax due directly to the jurisdictions as self-assessed Value Added Tax (VAT).
AP VAT	SA Company Setup-Taxes	This account is used to track VAT paid for products when you are posting your tax liabilities on an accrual basis. This account is used only if your Tax Method is Value Added Tax (VAT). If you are using a third-party tax application, you must also select the option Apply AP Taxing in SA Company Setup-Taxes.
AP VAT - Cash	SA Company Setup-Taxes	This account is used to track Value Added Tax (VAT) paid on products when you are posting your tax liabilities on a cash basis. This account is used only if your Tax Method is Value Added Tax (VAT). If you are using a third-party tax application, you must also select the option Apply AP Taxing in SA Company Setup-Taxes.
AR Accrual Basis	SA Goods and Services Tax Setup	This account records your PST liability if your taxes are posted on an accrual basis.
AR Accrual Basis	SA Value Added Tax Setup	This account is used to post VAT liabilities calculated on customer sales in this jurisdiction. This account is used if you select Accrual in the Tax Analysis field in SA Company Setup-Taxes.
AR Cash Basis	SA Goods and Services Tax Setup	This account records your PST liability if your taxes are posted on an cash basis.
AR Cash Basis	SA Value Added Tax Setup	This account is used to post VAT liabilities calculated on customer sales in this jurisdiction. This account is used if you select Cash in the Tax Analysis field in SA Company Setup-Taxes.
Bank General Ledger Control Account	Customer Setup-General Ledger	Normally blank. Used only on exception basis if the CR Bank Setup banks are not applicable.
Cash General Ledger Account	Customer Cash Receipt Entry-Misc Cash	This account is used to post cash received that is unrelated to a particular customer account. When you post cash in Customer Cash Receipt Entry, the Accounts Receivable cash account you specify on this page is debited, and you select the revenue credit accounts to update in the General Ledger Distribution window.
Clearing Account	SA Administrator Options-Financials-Profit Distribution	The account you specify must be a "clearing" account type in GL Account Setup. This clearing account’s balance is displayed on the GL Trial Balance Report. Recommend using account 9999 to facilitate financial statement designs. The account is used only to offset the entry made for current year’s retained earnings and is updated by GL Administrator Distribute Profit Report.
Commission Earned Account	Customer Setup-Ordering	This account is used in Sales Entry Invoice Processing Report and Customer Cash Receipt Entry to record the commission amount paid to the you by the manufacturer/vendor. If no GL account is specified, suspense postings are created during Sales Entry Invoice Processing Report. The report does not use default GL accounts from the operator’s SA Operator Setup-Other Options or from Product GL Distribution Setup to post commission earned during invoice processing.
Commission Received Account	Customer Setup-Ordering	This account is used in Customer Cash Receipt Entry to record the commission amount received from the vendor. This is a clearing account with no offset. If no GL account is specified, suspense postings are created during Customer Cash Receipts Entry. The report does not use default GL accounts from the operator’s SA Operator Setup-Other Options or from Product GL Distribution Setup to post commission payments.
Core Charge	Product GL Distribution Setup	This balance sheet liability account is used in Sales Entry Invoice Processing Report when a core charge is paid to the customer returning a core.
Core Conversion	Customer Setup-General Ledger	This asset account is updated for the difference between a core product's market cost and vendor cost when you process incoming inventory in Purchase Receipt of Inventory Entry. This account is also updated if the replacement cost changes between order creation and when the customer invoice is created in the Sales Entry Invoice Processing Report.
Core Conversion	Product GL Distribution Setup	This asset account is updated for the difference between a core product's market cost and vendor cost when you process incoming inventory in Purchase Receipt of Inventory Entry. This account is also updated if the replacement cost changes between order creation and when the customer invoice is created in the Sales Entry Invoice Processing Report.
Cores - Core Conversion	SA Operator Setup-Other Options	This balance sheet asset account is used to track the difference between market and vendor costs during Purchase Receipt of Inventory Entry.
Cores - Core Variance	SA Operator Setup-Other Options	This cost of goods expense account is used to track the difference between market and vendor costs for a core product during a customer sale.
Cores - Customer Core Due	SA Operator Setup-Other Options	This balance sheet asset account is used in place of cost of goods for the implied core product. This account racks the associated cost for the core charge, in case a core is not returned.
Cores - Customer Core Liability	SA Operator Setup-Other Options	This balance sheet contra-asset account is used to track core charges incurred by the customer when a remanufactured product is purchased by a customer and a core is not returned to the distributor. This is the selling price of the implied core. This account is relieved when a dirty core is returned.
Cores - Vendor Core Liability	SA Operator Setup-Other Options	This balance sheet contra-asset account is used to track core charges made by the vendor to the distributor when a remanufacture product is purchased. As dirty cores are returned to the vendor, this account is relieved.
Core Variance	Product GL Distribution Setup	This Cost of Goods expense account tracks the differences between market and vendor costs for a core product during a customer sale.
Cost of Goods	Customer Setup-General Ledger	This account is used to record the cost of each product sold to the customer based on the update selection made in Product GL Distribution Setup.
Cost of Goods	Product GL Distribution Setup	This income statement expense account tracks the warehouse Cost of Goods Sold. If not fully divisionalized, use the * wildcard in the GL account number to divisionalize.
Cost of Goods Adjustment	Customer Setup-General Ledger	This account is updated by Vendor Invoice Center Entry when adjustments must be made to the product or addon cost variance. This keeps your Cost of Goods account 'clean' of incidental adjustments.
Cost of Goods Adjustments	Product GL Distribution Setup	This account is updated by Vendor Invoice Center Entry when adjustments must be made between receipt cost and invoice cost for goods already sold.
Cost of Goods Returned	Customer Setup-General Ledger Product GL Distribution Setup	This income statement account is credited with the cost of a product that is returned to inventory. This account field is available only when Use Separate COGS Accounts for Returns in SA Administrator Options-Product-Costs is selected. When this account is not available, then the Cost of Goods account is used.
Customer Core Due	Product GL Distribution Setup	This balance sheet asset account is used in place of cost of goods for an implied core product. It tracks the associated cost for the core charge, in case a core is not returned.
Customer Core Liability	Product GL Distribution Setup	This balance Sheet contra-asset account tracks core charges incurred by the customer when a remanufactured product is purchased by a customer and a core is not returned to the distributor. This is the selling price of the implied core. This account is relieved when a dirty core is returned.
Customer General Ledger Control Account	Customer Setup-General Ledger	Normally blank. Used only on exception basis if the CR Bank Setup banks are not applicable.
Dir Order Cost of Goods	Customer Setup-General Ledger Product GL Distribution Setup	Use this income statement account to track the cost of Direct Orders (DO) and Line DOs entered in Sales Order Entry. You can separate the cost of direct order goods from the regular cost of goods sold to perform profit analysis on the direct order sales. If a returned line is applied against an invoiced DO or Line DO, this account and the Direct Order Sales account are used by default when the Sales Entry Invoice Processing Report is run. When Allow Direct Order Returns is selected in SA Administrator Options-Documents-Sales Orders-Entry Settings, this account and Direct Order Returns account are used.
Dir Order Cost of Goods Returned	Customer Setup-General Ledger Product GL Distribution Setup	This income statement account is credited with the cost of a direct order product that is returned to the vendor by the customer. This account field is available only when Use Separate COGS Accounts for Returns in SA Administrator Options-Product-Costs is selected. When this account is not available, the Dir Order Cost of Goods account is used.
Direct Order Inventory	Product GL Distribution Setup	This balance sheet asset account is used for direct orders in process. If your company is not fully divisionalized, we recommend setting up this account in Product GL Distribution Setup to divisionalize by warehouse.
Direct Order Returns	Customer Setup-General Ledger Product GL Distribution Setup	This income statement account is debited when a product on a direct sales order is returned to the vendor by the customer. This account field is available only when Allow Direct Order Returns in SA Administrator Options-Documents-Sales Orders- Entry Settings is selected. When the Direct Order Returns account is not available, direct order returns are posted to the Direct Order Sales account.
Direct Order Sales	Customer Setup-General Ledger Product GL Distribution Setup	This income statement account is used to track Direct Order (DO) and Line DO sales. You can separate gross sales and direct order sales to perform profit analysis on direct orders. If a returned line has been applied against an invoiced line that was a DO or Line DO, this account and the Dir Order Cost of Goods account are used by default when the Sales Entry Invoice Processing Report is run. When Allow Direct Order Returns is selected in SA Administrator Options-Documents-Sales Orders-Entry Settings, this account and Dir Order Cost of Goods account are used.
Discount	Vendor Setup-General Ledger	Normally blank. Used only on exception basis if the R&D operator AP Discount account is not applicable.
Discount General Ledger Account	Customer Setup-General Ledger	Normally blank. Used only on exception basis if the R&D operator AR Discount account is not applicable.
Excise	SA Sales Use Tax Setup-General Ledger	This balance sheet liability account is used to accumulate excise tax payable for states, counties, cities and other taxing entities. Recommend creating a separate account for each state or tax authority you remit to. The account is updated by Sales Entry Invoice Processing Report and Customer Cash Receipt Entry. If your sales and use tax liabilities are calculated on actual cash receipts and not gross sales, you must set up Cash basis GL accounts instead of Accrual.
Expense/Asset	Vendor Setup-General Ledger	Used for expense vendors where the same expense account often applies, such as with utility vendors. Can be changed during Vendor Invoice Center Entry if necessary.
Expense/Asset 2 Expense/Asset 3	Vendor Setup-General Ledger	The last two General Ledger account codes apply specifically to expensed addons for expense invoices. If these account codes are left blank, Vendor Invoice Center Entry obtains the account codes from SA Table Code Value Setup. If account codes are specified during entry, they override the account code in the SA Table Code Value Setup. If the addon codes are changed in Vendor Setup, the General Ledger account codes must be maintained to match if they were originally manually overridden. These accounts are automatically updated during Vendor Invoice Center Entry and Vendor Entry Group Update/Reconcile Invoices Report. The specified AP Expense/Asset account automatically defaults as the offsetting accounts to the AP Control account.
Gain/Loss GL#	SA Currency Setup	This income statement credit or debit account is used for tracking gains or losses from currency exchange transactions. The account is updated by these functions: Sales Entry Invoice Processing Report Purchase Receipt of Inventory Entry Vendor Invoice Center Entry-Costing Vendor Entry Group Update/Reconcile Invoices Report Vendor Entry Batch Reconciliation Report Vendor Invoice Center Entry
General Ledger Account	SA Table Code Value Setup-Petty Cash	This account is used in conjunction with cash drawer management, and when the option, Post to G/L is selected in SA Table Code Value Setup-Petty Cash. This account is used to record transactions for petty cash withdrawals and deposits in Sales Drawer Transaction Entry.
GL #	SA Order Entry Addon Setup	These income statement credit accounts are used for taxed and nontaxed Sales Order Entry addons. A separate GL account can be set up for each addon. They are updated by Sales Entry Invoice Processing Report.
GL Account	CR Bank Setup	This account is the first code that is used when posting transactions to a cash GL account. If an account code is specified, its description appears beneath the number. You can also leave this field blank.
GL Account	CR Reconciliation Rule Setup	This account is used for a transaction type that is not already in the system, such as a Charge. Postings are made to this account to offset the bank GL posting for the reconciliation bank during CR Reconciliation Center Entry-Matching Detail, but can be overridden. If a GL Account # is specified in the CR Bank Setup record, that number is displayed by default.
GL Account #	SA Tariff Rate Setup	This balance sheet liability account is used for accumulating tariffs and processing fees included in purchase orders. Recommend creating a separate account for each state or tax authority you remit to. The account is updated by Purchase Receipt of Inventory Entry.
GL Expense Addon	SA Table Code Value Setup-Purchase Order Addons	PO Addon expense account. Used to record expenses from addons included on vendor invoices.
GL Uninvoiced	SA Table Code Value Setup-Purchase Order Addons	This balance sheet liability account is similar to IC Uninvoiced for recording liability when capitalizing addons at receiving. The account is updated by Purchase Receipt of Inventory Entry, Vendor Invoice Center Entry, Vendor Entry Batch Reconciliation Report, and Vendor Entry Group Update/Reconcile Invoices Report.
Gross Sales	Customer Setup-General Ledger	This income statement account represents the gross sales for all customers grouped within the update selection made in SA Administrator Options-Products-Costs. Gross sales are the sales before any line or order discounts are subtracted.
Gross Sales	Product GL Distribution Setup	This income statement account records the gross sales by warehouse. If not fully divisionalized, use the * wildcard in the GL account number to divisionalize.
GST Account	SA Company Setup-Taxes	This account is used to track Goods and Services Tax (GST) taxes collected by your company when selling products and taxes are posted on an accrual basis. If you change this account, you must also change the account in each related SA Local Tax Setup record. If you are using cash accounting, you must specify an account number in this field. If you leave this field blank, suspense postings may occur.
GST Account	SA Local Tax Setup	This account is used to record the Provincial Sales Tax (PST) tax liability from the SA Goods and Services Tax Setup record that created this local tax record to have separate accounts for Goods and Services Tax (GST) collected in each province. If you change the GST collected account in the SA Company Setup-Taxes, you must change the account number in each SA Local Tax Setup record. If your company is using cash accounting, you must specify an account number in this field. If you leave this field blank, suspense postings may occur.
GST Account - Cash	SA Company Setup-Taxes	This account is used to track GST taxes collected by your company when selling products and taxes are posted on a cash basis.
IC Cost Adjustments	Product GL Distribution Setup	This balance sheet purchase variance expense account for Standard or Replacement cost methods is used by ICEAC Cost Change function and during stock adjust during invoice processing. If your company is not fully divisionalized, we recommend using Product GL Distribution Setup to divisionalize by warehouse.
IC Rebate Writeoff	Customer Setup-General Ledger	Use this balance sheet liability account to post rebates that are written off.
IC Rebate Writeoff	Product GL Distribution Setup	Use this liability account to post rebates that are written off.
Income General Ledger Account	Customer Setup-General Ledger	Normally blank. Used for sales posting during invoice processing and as the default Income account during Customer Transaction Entry.
Intercompany GL Account	SA Administrator Options-Documents-Transfer Orders-Processing	This balance sheet asset account is used to track inventory that is transferred between companies. The account is updated by Transfer Shipping Entry and Transfer Receipt of Inventory Entry.
Interdivisional	SA Company Setup-Required	You must specify an Interdivisional account code if you use full divisionalized accounting. This account is necessary to balance journal postings by division. Journals cannot be closed unless the debits and credits for each division are in balance. If one transaction updates multiple divisions, the Interdivisional account is used to post offsetting entries.
InterDivisional	Product Warehouse Description Setup	This clearing account is used for tracking the cost of inventory that is being transferred from one division to another. The account is updated by Transfer Receipt of Inventory Entry. Each division within your company that uses full divisionalized accounting must balance by division.
Inventory	Product GL Distribution Setup	This balance sheet asset account is for inventory. The account is updated by these functions: Vendor Invoice Center Entry Product Adjustment Entry Product Maintain Cost Entry Product Entry Count Update Report Product Adjust Non-Stock/Direct Order Entry Product Warehouse Transfer Entry Sales Entry Invoice Processing Report Transfer Receipt of Inventory Entry Transfer Shipping Entry Transfer Exception Receipt Entry KP Work Order Center Entry Purchase Receipt of Inventory Entry PI Entry Update Products Report
Inventory Control - Control	SA Operator Setup-Other Options	This balance sheet asset account is used for inventory. The account is updated by Sales Entry Invoice Processing Report, Vendor Invoice Center Entry, Product Warehouse Transfer Entry, Product Adjustment Entry, Product Maintain Cost Entry, Product Entry Count Update Report, Product Adjust Non-Stock/Direct Order Entry, Vendor Entry Group Update/Reconcile Invoices Report, KP Work Order Center Entry, Transfer Receipt of Inventory Entry, Transfer Shipping Entry, Transfer Exception Receipt Entry, PI Entry Update Products Report, and Purchase Receipt of Inventory Entry. The account can be overridden by Product General Ledger Distribution Setup.
Inventory Control - Cost Adjustments	SA Operator Setup-Other Options	This income statement debit account is used only if the Post to SM By and Post to GL By options in SA Administrator Options-Products-Costs are set to Standard or Replacement. This account stores all variances from standard or replacement cost by Purchase Receipt of Inventory Entry, Vendor Invoice Center Entry, Vendor Invoice Center Entry-Costing, and PI Entry Update Products Report.
Inventory Control - Cost of Goods Adjustment	SA Operator Setup-Other Options	This income statement expense account captures costing adjustments that cannot be applied to available inventory. The account is also considered a contra account to IC Cost of Goods Sold and is updated by Vendor Invoice Center Entry, Vendor Invoice Center Entry-Costing, and Sales Entry Invoice Processing Report. The account is only used if the Post COGS Adjustment in Costing option in SA Administrator Options-Products-Costs is not selected.
Inventory Control - Direct Order	SA Operator Setup-Other Options	This balance sheet asset account is used for storing inventory cost for Direct Order (DO) order types. The account is updated by Purchase Receipt of Inventory Entry, Vendor Invoice Center Entry, Transfer Receipt of Inventory Entry, Transfer Shipping Entry, Product Adjust Non-Stock/Direct Order Entry, Vendor Entry Group Update/Reconcile Invoices Report, Vendor Invoice Center Entry-Costing, and Sales Entry Invoice Processing Report. The account should be cleared out each day if the day’s work in a day concept is being used.
Inventory Control - Non-Stock	SA Operator Setup-Other Options	This balance sheet asset account stores the cost of nonstock orders. The account is updated by: Product Adjust Non-Stock/Direct Order Entry, Transfer Receipt of Inventory Entry, Transfer Shipping Entry, Sales Entry Invoice Processing Report, Purchase Receipt of Inventory Entry, Vendor Entry Group Update/Reconcile Invoices Report, and Vendor Invoice Center Entry. Clear out this account each day if you are using the day’s work in a day concept.
Inventory Control - Physical Adjustments	SA Operator Setup-Other Options	This income statement debit account is used for all adjustments made because of count discrepancies. The account is updated by Product Adjustment Entry and Product Adjust Non-Stock/Direct Order Entry.
Inventory Control - Physical Adjustments	SA Operator Setup-Other Options	This income statement debit account is used for all adjustments made because of count discrepancies. Recommend using a Cost of Goods expense account or an Inventory contra-asset account depending on company policies. The account is updated by Product Adjustment Entry and Product Adjust Non-Stock/Direct Order Entry.
Inventory Control - Rebate Cost Adjustments	SA Operator Setup-Other Options	This income statement debit account keeps a running total of cost adjustments involving rebate amounts due to you from your vendor for the year. To activate this account, select the Subtract Vendor Rebate from Cost option in SA Administrator Options-Sales History-Rebates/Basis and set up the vendor for rebates in PD Mass Maintenance Entry. The account is updated by Sales Entry Invoice Processing Report, Vendor Invoice Center Entry, and Vendor Invoice Center Entry-Costing.
Inventory Control - Rebate Due	SA Operator Setup-Other Options	This balance sheet debit account stores the rebate due to you from your vendor. To activate this account, select the Subtract Vendor Rebate from Cost option in SA Administrator Options-Sales History-Rebates/Basis and set up the vendor for rebates in PD Mass Maintenance Entry. The account is updated by Sales Entry Invoice Processing Report, Vendor Invoice Center Entry, and Vendor Invoice Center Entry-Costing.
Inventory Control - Rebate Writeoff	SA Operator Setup-Other Options	Use this balance sheet liability account to post rebates that are written off.
Inventory Control - Uninvoiced Addons	SA Operator Setup-Other Options	This balance sheet liability account is similar to IC Uninvoiced Inventory and is used for tracking third-party capitalized addons. The account is updated by Purchase Receipt of Inventory Entry and Vendor Invoice Center Entry. The account should always be cleared out. The account number defined in SA Table Code Value Setup-PO Addons is checked first. If it is not set up in SA Table Code Value Setup or SA Operator Setup-Other Options, a suspense entry is posted.
Inventory Control - Uninvoiced Inventory	SA Operator Setup-Other Options	This balance sheet liability account is known as an accrued accounts payable. The account is updated by Purchase Receipt of Inventory Entry, Vendor Invoice Center Entry, Vendor Invoice Center Entry-Costing, Vendor Entry Batch Reconciliation Report, and Vendor Entry Group Update/Reconcile Invoices Report. The account should always be cleared out when the purchase order is costed in Vendor Invoice Center Entry and balanced through GL Balance Purchase Order Report. The account can be overridden by Product General Ledger Distribution Setup.
Inventory Control - WIP Writeoff	SA Operator Setup-Other Options	This balance sheet liability account is used to store the amount of a Value Add product that is written off. The account is updated by Purchase Receipt of Inventory Entry, VA Shipping Entry, VA Receipt of Inventory Entry, VA Order Entry, and VA Internal Labor Time Entry.
Inventory Control - Work in Process	SA Operator Setup-Other Options	This balance sheet asset account stores the value of inventory that is used to create a Value Add product. The account is updated by Purchase Receipt of Inventory Entry, VA Shipping Entry, VA Receipt of Inventory Entry, VA Order Entry, and VA Internal Labor Time Entry.
Inventory in Transit	Product Warehouse Description Setup	This balance sheet asset account is used for tracking inventory that is shipped from one warehouse but has not yet been received by the destination warehouse. The account is updated by Transfer Shipping Entry and Transfer Receipt of Inventory Entry. The account should be cleared out when the destination warehouse receives inventory.
ITC Account	SA Company Setup-Taxes	This account is used by AP to track all GST paid by your company when purchasing products. ITC stands for Input Tax Credit.
ITC Account - Cash	SA Company Setup-Taxes	This account is used to track GST taxes paid by your company when purchasing products and taxes are posted on a cash basis.
Liability G/L Account	SA Table Code Value Setup-Payment Type	This liability account is updated for gift card transactions, including gift card load, reload, redemption, and cancellation.
Line Discount	Product GL Distribution Setup	This trade sales contra-income account is used to record the reduction in price from a line item discount. If not fully divisionalized, use the * wildcard in the GL account number to divisionalize.
Line Discounts	Customer Setup-General Ledger	Use this account to record line discounts that represent the amount of discount given on each line of an order entered for this customer in Sales Order Entry. Line discounts may be offered as a customer's standard pricing format, a discount from price rather than a discounted price.
Master G/L Acct #	GL Automatic Distribution Setup	The master account code balance is reversed or distributed to the corresponding distribution account codes.
Non-Stock Inventory	Product GL Distribution Setup	This balance sheet asset account is used by Purchase, Transfer, and Sales to record any non-stock product that is received and sold.
NSF General Ledger Account	SA Administrator Options-Customers-Cash Receipts	This account can be assigned when the Allow AR Payment Reversals option is selected. This account is used to record the NSF fee posted to a specific NSF account. If no account is specified, the fee is posted according to General Ledger integration hierarchy. In the hierarchy, specifically, that is the Income General Ledger Account field value in Customer Setup-General Ledger or the Sales field value in SA Operator Setup-Other Options.
Order Discount	Customer Setup-General Ledger	The order discount is calculated at the end of an order and is prorated back to each line during Sales Entry Invoice Processing Report. This contra-income account represents all order discounts given to the customers grouped within the update selection made in SA Administrator Options-Products-Costs. Order discounts include whole order discounts and special price type discounts.
Order Discount	Product GL Distribution Setup	The order discount is calculated at the end of an order and is prorated back to each line during Sales Entry Invoice Processing Report. This contra-income account represents all order discounts given to the customers grouped within the update selection made in SA Administrator Options-Products-Costs. Order discounts include whole order discounts and special price type discounts.
Order Entry - C.O.D.	SA Operator Setup-Other Options	This balance sheet asset account is used to post all accounts receivables for COD invoices. The account is updated by Sales Entry Invoice Processing Report and Customer Cash Receipt Entry. You can specify the account code used for AR Control. If this account is not specified here, a suspense posting is made.
Order Entry - Core Charge	SA Operator Setup-Other Options	This balance sheet liability account is used for tracking core charges payable. Although the account should clear itself out, the account usually carries a credit balance. The account is updated by Sales Entry Invoice Processing Report and Sales Order Entry-Tendering and can be superseded by the Product General Ledger Distribution Setup record.
Order Entry - Cost of Goods Returned	SA Operator Setup-Other Options	This income statement account is credited with the cost of a product that is returned to inventory. This account field is available only when Use Separate COGS Accounts for Returns in SA Administrator Options-Product-Costs is selected. When this account is not available, then the Cost of Goods account is used.
Order Entry - Cost of Goods Sold	SA Operator Setup-Other Options	This income statement debit account is used for all inventory cost of goods associated with Sales Order Entry orders. The account is updated by Sales Entry Invoice Processing Report, Vendor Invoice Center Entry, and Vendor Invoice Center Entry-Costing, and can be superseded by the Product General Ledger Distribution Setup record. If a returned line is applied against an invoiced DO or Line DO, this account and the Direct Order Sales account are used by default when the Sales Entry Invoice Processing Report is run. When Allow Direct Order Returns is selected in SA Administrator Options-Documents-Sales Orders-Entry Settings, this account and Direct Order Returns accounts are used.
Order Entry - Dir Order Cost of Goods Returned	SA Operator Setup-Other Options	This income statement account is credited with the cost of a direct order product that is returned to the vendor by the customer. This account field is available only when Use Separate COGS Accounts for Returns in SA Administrator Options-Product-Costs is selected. When this account is not available, the Dir Order Cost of Goods account is used.
Order Entry - Direct Order COGS	SA Operator Setup-Other Options	This income statement debit account is used for all Direct Order (DO) order type inventory costs. The account is updated by Sales Entry Invoice Processing Report, Vendor Invoice Center Entry, and Vendor Invoice Center Entry-Costing, and can be superseded by the Product General Ledger Distribution Setup record. If a returned line is applied against an invoiced DO or Line DO, this account and the Direct Order Sales account are used by default when the Sales Entry Invoice Processing Report is run. When Allow Direct Order Returns is selected in SA Administrator Options-Documents-Sales Orders-Entry Settings, this account and Direct Order Returns account are used.
Order Entry - Direct Order Sales	SA Operator Setup-Other Options	This income statement credit account is used for all sales generated by Direct Order (DO) order types. The account is updated by Sales Entry Invoice Processing Report and can be overridden or superseded by Product General Ledger Distribution Setup. If a returned line has been applied against an invoiced line that was a DO or Line DO, this account and the Dir Order Cost of Goods account are used by default when the Sales Entry Invoice Processing Report is run. When Allow Direct Order Returns is selected in SA Administrator Options-Documents-Sales Orders-Entry Settings, this account and Dir Order Cost of Goods account are used.
Order Entry - Down Payments	SA Operator Setup-Other Options	This balance sheet liability account is used for storing down payments until an invoice has been processed. The account is updated by Sales Entry Invoice Processing Report and Sales Order Entry-Tendering. the account should always clear itself out. If an account is not specified here, a suspense posting is made.
Order Entry - Gross Sales	SA Operator Setup-Other Options	This income statement credit account is used for all sales generated through Sales Order Entry. The account is updated by Sales Entry Invoice Processing Report and can be overridden or superseded by Customer Setup-General Ledger and Product General Ledger Distribution Setup.
Order Entry - Line Discount	SA Operator Setup-Other Options	This income statement debit account (contra account) is used for all line discounts from Sales Order Entry. The account is updated by Sales Entry Invoice Processing Report and can be superseded by Customer Setup-General Ledger and Product General Ledger Distribution Setup.
Order Entry - Lump Sum Bill Amount	SA Operator Setup-Other Options	This balance sheet liability account is used for tracking lump sum bill amounts from Blanket Release (BR) order types. The account is similar to the OE Down Payment account and is updated by Sales Entry Invoice Processing Report. If this account is not specified here, a suspense posting is made.
Order Entry - Order Discount	SA Operator Setup-Other Options	This income statement debit account is used for all whole order discounts from Sales Order Entry. The account is updated by Sales Entry Invoice Processing Report and can be superseded by the Product General Ledger Distribution Setup record.
Order Entry - Restock Charge	SA Operator Setup-Other Options	This income statement credit account is used for posting charges received for restocking returned inventory. The account is updated by Sales Entry Invoice Processing Report and can be superseded by the Product General Ledger Distribution Setup record.
Order Entry - Sales Return	SA Operator Setup-Other Options	This income statement debit account stores all returns made in Sales Order Entry. The account is updated through Sales Entry Invoice Processing Report and can be superseded by the Product General Ledger Distribution Setup record. Direct Order (DO) returns are not posted in this account. DO returns are posted to the Direct Order Sales account by default. When Allow Direct Order Returns is selected in SA Administrator Options-Documents-Sales Orders-Entry Settings, returns are posted to the Direct Order Returns account.
Order Entry – Uninvoiced Cash Sales	SA Operator Setup-Other Options	This balance sheet liability account is used for storing cash receipts until an invoice has been processed. The account is updated by Sales Entry Invoice Processing Report and Sales Order Entry-Tendering. The account should always clear itself out and could be used in the same way as OE Down Payment. The OE Direct Order COGS and OE Down Payment accounts are compared to orders in the GL Balance Order Entry Report. If an account is not specified here, a suspense posting is made.
Physical Adjustment	Product GL Distribution Setup	This balance sheet account is used for stock adjustments. We recommend using a Cost of Goods expense account or an Inventory contra-asset account, depending on company policy.
PST Account	SA Company Setup-Taxes	This balance sheet liability account is used to post all PST tax you pay on goods your company consumes for its own use. If you purchase products for resale, PST is not collected.
PST Account	SA Local Tax Setup	This balance sheet liability account is used for accumulating PST Tax liabilities. The account is updated by Sales Entry Invoice Processing Report and Customer Cash Receipt Entry.
PST Account - Cash	SA Company Setup-Taxes	This liability account is used to track Provincial Sales Taxes (PST) taxes paid by your company when purchasing products and taxes that are posted on a cash basis.
Purchase Order - Order Discount	SA Operator Setup-Other Options	This income statement credit account is used for purchase order whole order discount revenue that is expensed, and is not capitalized into the value of inventory. The account is updated by Vendor Invoice Center Entry and Purchase Receipt of Inventory Entry.
Purchase Order - Tally Variance	SA Operator Setup-Other Options	This cost of goods adjustment expense account is used to capture any variance between the cost of the tally parent product and the sum of the components. Updated in Purchase Receipt of Inventory Entry based on the PO Adjustment Factor for Tally Components setting in SA Administrator Options-Products-Defaults.
Rebate Cost Adjustment	Customer Setup-General Ledger	Rebates may be used to adjust costs on specific items without adjusting their average cost. If a rebate is based on when an item is sold, this account is updated by the Sales Entry Invoice Processing Report. To lower your cost of goods sold, specify the same account number as your cost of goods sold. If the rebate is based on when you purchased it, the inventory value is adjusted rather than the cost. Therefore, this account would not be affected.
Rebate Cost Adjustment	Product GL Distribution Setup	Rebates may be used to adjust costs on specific items without adjusting their average cost. If a rebate is based on when an item is sold, this account is updated by the Sales Entry Invoice Processing Report. To lower your cost of goods sold, specify the same account number as your cost of goods sold. If the rebate is based on when you purchased it, the inventory value is adjusted rather than the cost. Therefore, this account would not be affected.
Rebate Due	Product GL Distribution Setup	This balance sheet debit account stores the rebate due to you from your vendor. To activate this account, select the Subtract Vendor Rebate from Cost option in SA Administrator Options-Sales History-Rebates/Basis and set up the vendor for rebates in PD Mass Maintenance Entry. The account is updated by Sales Entry Invoice Processing Report, Vendor Invoice Center Entry, and Vendor Invoice Center Entry-Costing.
Restock Charge	Customer Setup-General Ledger	This accounts represents the charges for restocking returned merchandise. This account is credited for charges received from customers, and is updated by the Sales Entry Invoice Processing Report.
Restock Charge	Product GL Distribution Setup	This account represents the charges for restocking returned merchandise. This account is credited for charges received from customers, and is updated by the Sales Entry Invoice Processing Report.
Revaluation Gain/Loss GL#	SA Currency Setup	This account is updated when revaluations are performed against the selected currency exchange rate by the GL Administration Asset and Liability Revaluation Report. Any gain or loss amounts that are calculated for the difference between the previous transaction amount and the current amount calculated using the current exchange rate during a revaluation are posted to this account.
Sales	SA Sales Use Tax Setup-General Ledger	This balance sheet liability account is used to accumulate sales tax payable for states, counties, cities, and other taxing entities. The account is updated by Sales Order Entry, Sales Entry Invoice Processing Report and Customer Cash Receipt Entry. If you do not specify an account code and Sales Order Entry attempts to update the tax account, the General Ledger suspense credit account code is updated with the tax amount.
Sales Returns/Allow	Customer Setup-General Ledger Product GL Distribution Setup	This contra-income income statement account is used to record the sales reduction for Return Merchandise and Correction orders. It is updated by the Sales Entry Invoice Processing Report. Direct Order (DO) returns are not posted in this account. DO returns are posted to the Direct Order Sales account by default. When Allow Direct Order Returns is selected in SA Administrator Options-Documents-Sales Orders-Entry Settings, returns are posted to the Direct Order Returns account.
Scrap Account	SA Table Code Value Setup-Return Adjust Reason	This cost of goods sold expense account is updated during Sales Entry Invoice Processing Report for returns with a scrap return type. The item is posted to this account and inventory is not updated. This account is assigned only to Return Adjust Reason codes defined as Scrap.
Supplier Warranty Allowance	Vendor Setup-General Ledger	If the vendor participates in the Supplier Warranty Allowance program, specify the balance sheet asset account code that is credited with the vendor allowance amount per product. If the account is not set up for the vendor, the amount is posted to suspense. The allowances accrue in this account and are used to cover the product replacement costs. It is a balance sheet account that is similar to an Allowance for Bad Debt account. The account is credited when final updates to invoices are performed in Vendor Invoice Center Entry.
Supplier Warranty Return Expense	Vendor Setup-General Ledger	If the vendor participates in the Supplier Warranty Allowance program, specify the income statement expense account code for the account that is debited when damaged products are removed from inventory in Product Unavailable Inventory Entry. If the account is not set up for the vendor, the amount is posted to suspense. The account records the full cost that is incurred for replacing damaged products to the customer at no charge.
Suspense Credit and Suspense Debit	SA Company Setup-Required	These clearing accounts are a catch-all and are used when other account codes are not properly established. We recommend setting up as asset or expense type. If all accounts are properly set up, these accounts are only used to post Sales Entry Invoice Processing Report and Vendor Invoice Center Entry rounding differences.
Tally Variance	Product GL Distribution Setup	This balance sheet Cost of Goods Adjustment expense account is used to capture any variance between the cost of a tally parent product and the sum of its components. It is used in Vendor Invoice Center Entry-Costing.
Tendering G/L Account	SA Table Code Value Setup-Payment Type	This account is used to hold all credit card transactions posted during Sales Order Entry-Collect Payment. This account is updated when payments are posted using this payment type and is reversed during Sales Entry Invoice Processing Report. We recommend that you use a separate Tendering G/L Account for credit card tendering.
Transit	SA Sales Use Tax Setup-General Ledger (Accrual or Cash)	This balance sheet liability account is used to accumulate transit tax payable for states, counties, cities, and other taxing entities. Recommend creating a separate account for each state or tax authority you remit to. The account is updated by Sales Entry Invoice Processing Report and Customer Cash Receipt Entry.
Uninvoiced Inventory	Product GL Distribution Setup	This balance sheet liability account is known as an accrued accounts payable. The account is updated by Purchase Receipt of Inventory Entry, Vendor Invoice Center Entry, Vendor Invoice Center Entry-Costing, Vendor Entry Batch Reconciliation Report, and Vendor Entry Group Update/Reconcile Invoices Report. The account should always be cleared out when the purchase order is costed in Vendor Invoice Center Entry and balanced through GL Balance Purchase Order Report.
Use	SA Sales Use Tax Setup-General Ledger	This balance sheet liability account is used to accumulate use tax payable for states, counties, cities, and other taxing entities. Recommend creating a separate account for each state or tax authority you remit to. The account is updated by Sales Entry Invoice Processing Report and Customer Cash Receipt Entry.
Vendor Core Liability	Product GL Distribution Setup	This balance sheet contra-asset account tracks core charges made by the vendor to the distributor when a remanufacture product is purchased. As dirty cores are returned to the vendor, this account is relieved.
Warehouse Transfer - Cost Adjustments	SA Operator Setup-Other Options	This income statement debit account is for costing discrepancies where the product is no longer in inventory, but has been transferred to another warehouse. The account is updated in Vendor Invoice Center Entry.
Work in Process Inventory	Product GL Distribution Setup	This balance sheet asset account stores the value of inventory that is being used to create a value add product. The account is updated by Purchase Receipt of Inventory Entry, VA Shipping Entry, VA Receipt of Inventory Entry, VA Order Entry, and VA Internal Labor Time Entry.
Work in Process Write Off	Product GL Distribution Setup	This balance sheet liability account is used to store the amount of a Value Add product that is written off. The account is updated by Purchase Receipt of Inventory Entry, VA Shipping Entry, VA Receipt of Inventory Entry, VA Order Entry, and VA Internal Labor Time Entry.
Write Off Account	SA Administrator Options-Documents-Service Warranty-Entry Settings	This income statement expense account is for writing off claims that are not received from vendors, or for the difference between the claim and vendor credit amount. Works with the Maximum Amount to Automatically Write Off for Claims option.
WT Cost Adjustments	Customer Setup-General Ledger	This income statement expense account is used to record differences in cost in Vendor Invoice Center Entry between warehouses when using Standard or Replacement cost method for GL. If using Average cost for GL, the field can be blank.
WT Cost Adjustments	Product GL Distribution Setup	This income statement expense account is used to record differences in cost between warehouses when using Standard or Replacement cost method for GL. If using Average cost for GL, the field can be blank.

Account

Customer Cash Receipt Entry-Misc Cash

This income statement revenue account is used to post cash receipts.

Account (4)

SA Administrator Options-Financials-Profit Distribution

This balance sheet equity account is used for accumulating the current year’s profits. You can define up to four profit/retained earnings accounts, but you must specify the percentage of profit to distribution to each account. These accounts are updated by GL Administrator Distribute Profit Report.

Accounts Payable - AP Partner Reimburse

SA Operator Setup-Other Options

Vendor Setup-General Ledger

This income statement expense account is used to record voucher amounts that are submitted fromService Management. The account is updated when a voucher is created in Vendor Invoice Center Entry and processed as an expense invoice.

If you do not specify an account for the vendor, the account on the operator record for the Inbound Message Service Operator is used.

This field is available if you are integrated to Service Management. In Service Management, Voucher must be selected for the Partner Reimbursement Method so that approved vouchers can be posted.

Accounts Payable - AP Warranty Claim

SA Operator Setup-Other Options

Vendor Setup-General Ledger

This balance sheet asset account is used to record the total amount paid by the vendor for a warranty claim that is submitted from Service Management. It is used in the default workflow for warranty claim processing. It is also used in the reconciliation workflow when warranty claim sales accounts are not used.

The claim amount is posted as a miscellaneous credit. The account is updated when a vendor expense invoice is created in Vendor Invoice Center Entry. The account can also be set up as a liability account so that it is close to the Accounts Payable account on the balance sheet.

If you do not specify an account for the vendor, the account on the operator record for the Inbound Message Service Operator is used.

Accounts Payable - AP Warranty Claim Adjustment

SA Operator Setup-Other Options

Vendor Setup-General Ledger

This income statement expense account is used to record adjustment amounts to warranty claims amounts that are submitted from Service Management using the reconciliation workflow. The claim amount that exceeds the amount authorized by the vendor is posted as debit when a vendor expense invoice is created.

This account is used when warranty claim reconciliation is enabled in SA Administrator Options-Integrations-Service Management.

If you do not specify an account for the vendor, the account on the operator record for the Inbound Message Service Operator is used.

Accounts Payable - Bank

SA Operator Setup

Vendor Setup-General Ledger

This balance sheet asset account identifies the cash account for payments made through Vendor Entry Pay Invoices Due Report. Normally left blank if you are using the Check Reconciliation module.

Accounts Payable - Control

SA Operator Setup-Other Options

This balance sheet liability account is used for accumulating Accounts Payable postings. The account is updated by Vendor Invoice Center Entry-Costing, Vendor Entry Pay Invoices Due Report, and Vendor Entry Group Update/Reconcile Invoices Report.

Accounts Payable - Discount

SA Operator Setup-Other Options

This income statement credit account is used for posting revenue generated from terms discounts taken. The account is updated by Vendor Entry Pay Invoices Due Report.

Accounts Payable - Expense

SA Operator Setup-Other Options

This income statement debit account is used for Accounts Payable expenses. The account is only used by Vendor Invoice Center Entry and can be overridden during invoice entry on the General Ledger Distribution view.

Accounts Payable - National Program Claim

SA Operator Setup-Other Options

This variance account is used to record the difference between the original claim and vendor credit/debit for National Program claims.

Accounts Payable - Trade Unmatched

SA Operator Setup-Other Options

This balance sheet liability account handles invoices received and costed in Vendor Invoice Center Entry, but not received in Purchase Receipt of Inventory Entry. The account is used in Vendor Entry Batch Update Report, Vendor Entry Group Update/Reconcile Invoices Report, Vendor Entry Batch Reconciliation Report if the matching function is used, and Vendor Invoice Center Entry.

Accounts Payable - Unreconciled Warranty Due

SA Operator Setup-Other Options

This balance sheet asset account is used to record the total amount to be paid by the vendor for a warranty claim that is submitted from Service Management. This account reflects pending sales revenue that has not been completed through the warranty claim reconciliation process in Service Management.

This account is used when warranty claim reconciliation and warranty claim sales GL postings are enabled in SA Administrator Options-Integrations-Service Management.

Specify this account on the operator record for the Inbound Message Service Operator.

Accounts Payable - Variance

SA Operator Setup-Other Options

This variance account is used to record the difference within tolerance levels Cost of Goods and Purchase Price Variance account. Updated in Vendor Invoice Center Entry.

Accounts Payable - Warranty Claim Sales

SA Operator Setup-Other Options and Product GL Distribution Setup

This income statement asset account is used to record the amount to be paid by the vendor for a warranty claim. When you use the reconciliation workflow for warranty claim sales in Service Management, this account is used instead AP Warranty Claim account.

This account is used when warranty claim reconciliation and warranty claim sales GL postings are enabled in SA Administrator Options-Integrations-Service Management.

If an amount cannot be distributed to an account on a GL distribution record, the account on the operator record for the Inbound Message Service Operator is used.

Accounts Payable - Warranty Claim Variance

SA Operator Setup-Other Options

Vendor Setup-General Ledger

This income statement expense account is used to credit the sales tax and other add-on variance amounts to be paid by the vendor for a warranty claim that is submitted from Service Management.

This account is used when warranty claim reconciliation and warranty claim sales GL postings are enabled in SA Administrator Options-Integrations-Service Management.

If you do not specify an account for the vendor, the account on the operator record for the Inbound Message Service Operator is used.

Accounts Receivable - Bank

SA Operator Setup-Other Options

This balance sheet asset account identifies the cash account for funds received (or ROA) in Customer Cash Receipt Entry or Sales Order Entry. Customer Setup records, if established, can override the account or the CR Bank Setup record, if a GL account is specified.

Accounts Receivable - Control

SA Operator Setup-Other Options

This balance sheet asset account is used for tracking Accounts Receivable postings. The account is updated by Sales Entry Invoice Processing Report, Customer Transaction Entry, Customer Cash Receipt Entry, and Customer Entry Batch Update Report.

Accounts Receivable - Discount

SA Operator Setup-Other Options

This income statement debit account is used for expensing terms discounts. The account is updated by Customer Cash Receipt Entry.

Accounts Receivable - Income

SA Operator Setup-Other Options

This account is used for sales transactions created in Customer Transaction Entry and is rarely used.

Accounts Receivable - Sales

SA Operator Setup-Other Options

This income statement credit account is only used for sales transactions created in Customer Transaction Entry. The account is rarely used.

Accounts Receivable - Service Charge

SA Operator Setup-Other Options

This income statement credit account is used for miscellaneous income generated from service charges on past due account receivables. It may be income or contra-asset account depending on company policies. The account is updated by Customer Entry Roll Balances Report, and if the account is not specified here, a suspense posting is made when a service charge is added.

Accounts Receivable - Write Off

SA Operator Setup-Other Options

This income statement debit account is used to expense small, miscellaneous write-offs made in Customer Cash Receipt Entry. The account works with the Paid In Full Allowance Amount option in . If the account is not specified here, a suspense posting is made when a write-off is performed.

Addon Expense

Product Warehouse Description Setup

This income statement debit account is used only for warehouse transfer addons that are not capitalized. Used to record expense incurred by receiving warehouse when expensed addons are charged on a transfer. The account is updated by Transfer Receipt of Inventory Entry.

Addon In Transit

Product Warehouse Description Setup

This balance sheet asset account is used for tracking addon charges on inventory that is being shipped from one warehouse, but is not yet received by the destination warehouse. Recommend setting up separate accounts for each warehouse. The account is updated by Transfer Shipping Entry and Transfer Receipt of Inventory Entry.

Addon Revenue

Product Warehouse Description Setup

This income statement credit account is used for warehouse transfer revenue for the shipping warehouse. The account is updated by Transfer Shipping Entry. When all warehouses are consolidated, the Addon Expense and Revenue accounts should offset one another.

AP Control

Vendor Setup-General Ledger

Normally blank. Used only on exception basis for non-trade vendors.

AP Tax

SA Company Setup-Taxes

This account is used to track use taxes paid by your company when purchasing products, and taxes are posted on an accrual basis. This account is used if your Tax Method is Sales Use Tax (SUT). Your Tax Interface setting must be one of these options: AvaTax, Sovos, or Vertex Cloud.

AP Tax - Cash

SA Company Setup-Taxes

This account is used to track use taxes paid by your company when purchasing products, and taxes are posted on a cash basis. This account is used if your Tax Method is Sales Use Tax (SUT), and your Tax Interface setting is Sovos, and the Sovos functionality is used in the AP modules. That is, the Apply AP Taxing option is selected.

AP Tax - Expense

SA Company Setup-Taxes

When posting taxes calculated in the AP modules to the General Ledger, some situations require another account to complete the credit or debit postings. This account is used when creating balancing postings for tax amounts that are due on expensed invoices.

AP Tax - Self Assess

SA Company Setup-Taxes

This account is used if your vendors do not have nexus to collect taxes in the jurisdictions in which they are taxed. In this case, you may be required to pay the tax due directly to the jurisdictions as self-assessed Value Added Tax (VAT).

AP VAT

SA Company Setup-Taxes

This account is used to track VAT paid for products when you are posting your tax liabilities on an accrual basis. This account is used only if your Tax Method is Value Added Tax (VAT). If you are using a third-party tax application, you must also select the option Apply AP Taxing in SA Company Setup-Taxes.

AP VAT - Cash

SA Company Setup-Taxes

This account is used to track Value Added Tax (VAT) paid on products when you are posting your tax liabilities on a cash basis. This account is used only if your Tax Method is Value Added Tax (VAT). If you are using a third-party tax application, you must also select the option Apply AP Taxing in SA Company Setup-Taxes.

AR Accrual Basis

SA Goods and Services Tax Setup

This account records your PST liability if your taxes are posted on an accrual basis.

AR Accrual Basis

SA Value Added Tax Setup

This account is used to post VAT liabilities calculated on customer sales in this jurisdiction. This account is used if you select Accrual in the Tax Analysis field in SA Company Setup-Taxes.

AR Cash Basis

SA Goods and Services Tax Setup

This account records your PST liability if your taxes are posted on an cash basis.

AR Cash Basis

SA Value Added Tax Setup

This account is used to post VAT liabilities calculated on customer sales in this jurisdiction. This account is used if you select Cash in the Tax Analysis field in SA Company Setup-Taxes.

Bank General Ledger Control Account

Customer Setup-General Ledger

Normally blank. Used only on exception basis if the CR Bank Setup banks are not applicable.

Cash General Ledger Account

Customer Cash Receipt Entry-Misc Cash

This account is used to post cash received that is unrelated to a particular customer account. When you post cash in Customer Cash Receipt Entry, the Accounts Receivable cash account you specify on this page is debited, and you select the revenue credit accounts to update in the General Ledger Distribution window.

Clearing Account

SA Administrator Options-Financials-Profit Distribution

The account you specify must be a "clearing" account type in GL Account Setup. This clearing account’s balance is displayed on the GL Trial Balance Report. Recommend using account 9999 to facilitate financial statement designs. The account is used only to offset the entry made for current year’s retained earnings and is updated by GL Administrator Distribute Profit Report.

Commission Earned Account

Customer Setup-Ordering

This account is used in Sales Entry Invoice Processing Report and Customer Cash Receipt Entry to record the commission amount paid to the you by the manufacturer/vendor. If no GL account is specified, suspense postings are created during Sales Entry Invoice Processing Report. The report does not use default GL accounts from the operator’s SA Operator Setup-Other Options or from Product GL Distribution Setup to post commission earned during invoice processing.

Commission Received Account

Customer Setup-Ordering

This account is used in Customer Cash Receipt Entry to record the commission amount received from the vendor. This is a clearing account with no offset. If no GL account is specified, suspense postings are created during Customer Cash Receipts Entry. The report does not use default GL accounts from the operator’s SA Operator Setup-Other Options or from Product GL Distribution Setup to post commission payments.

Core Charge

Product GL Distribution Setup

This balance sheet liability account is used in Sales Entry Invoice Processing Report when a core charge is paid to the customer returning a core.

Core Conversion

Customer Setup-General Ledger

This asset account is updated for the difference between a core product's market cost and vendor cost when you process incoming inventory in Purchase Receipt of Inventory Entry. This account is also updated if the replacement cost changes between order creation and when the customer invoice is created in the Sales Entry Invoice Processing Report.

Core Conversion

Product GL Distribution Setup

This asset account is updated for the difference between a core product's market cost and vendor cost when you process incoming inventory in Purchase Receipt of Inventory Entry. This account is also updated if the replacement cost changes between order creation and when the customer invoice is created in the Sales Entry Invoice Processing Report.

Cores - Core Conversion

SA Operator Setup-Other Options

This balance sheet asset account is used to track the difference between market and vendor costs during Purchase Receipt of Inventory Entry.

Cores - Core Variance

SA Operator Setup-Other Options

This cost of goods expense account is used to track the difference between market and vendor costs for a core product during a customer sale.

Cores - Customer Core Due

SA Operator Setup-Other Options

This balance sheet asset account is used in place of cost of goods for the implied core product. This account racks the associated cost for the core charge, in case a core is not returned.

Cores - Customer Core Liability

SA Operator Setup-Other Options

This balance sheet contra-asset account is used to track core charges incurred by the customer when a remanufactured product is purchased by a customer and a core is not returned to the distributor. This is the selling price of the implied core. This account is relieved when a dirty core is returned.

Cores - Vendor Core Liability

SA Operator Setup-Other Options

This balance sheet contra-asset account is used to track core charges made by the vendor to the distributor when a remanufacture product is purchased. As dirty cores are returned to the vendor, this account is relieved.

Core Variance

Product GL Distribution Setup

This Cost of Goods expense account tracks the differences between market and vendor costs for a core product during a customer sale.

Cost of Goods

Customer Setup-General Ledger

This account is used to record the cost of each product sold to the customer based on the update selection made in Product GL Distribution Setup.

Cost of Goods

Product GL Distribution Setup

This income statement expense account tracks the warehouse Cost of Goods Sold. If not fully divisionalized, use the * wildcard in the GL account number to divisionalize.

Cost of Goods Adjustment

Customer Setup-General Ledger

This account is updated by Vendor Invoice Center Entry when adjustments must be made to the product or addon cost variance. This keeps your Cost of Goods account 'clean' of incidental adjustments.

Cost of Goods Adjustments

Product GL Distribution Setup

This account is updated by Vendor Invoice Center Entry when adjustments must be made between receipt cost and invoice cost for goods already sold.

Cost of Goods Returned

Customer Setup-General Ledger

Product GL Distribution Setup

This income statement account is credited with the cost of a product that is returned to inventory.

This account field is available only when Use Separate COGS Accounts for Returns in SA Administrator Options-Product-Costs is selected. When this account is not available, then the Cost of Goods account is used.

Customer Core Due

Product GL Distribution Setup

This balance sheet asset account is used in place of cost of goods for an implied core product. It tracks the associated cost for the core charge, in case a core is not returned.

Customer Core Liability

Product GL Distribution Setup

This balance Sheet contra-asset account tracks core charges incurred by the customer when a remanufactured product is purchased by a customer and a core is not returned to the distributor. This is the selling price of the implied core. This account is relieved when a dirty core is returned.

Customer General Ledger Control Account

Customer Setup-General Ledger

Normally blank. Used only on exception basis if the CR Bank Setup banks are not applicable.

Dir Order Cost of Goods

Customer Setup-General Ledger

Product GL Distribution Setup

Use this income statement account to track the cost of Direct Orders (DO) and Line DOs entered in Sales Order Entry. You can separate the cost of direct order goods from the regular cost of goods sold to perform profit analysis on the direct order sales.

If a returned line is applied against an invoiced DO or Line DO, this account and the Direct Order Sales account are used by default when the Sales Entry Invoice Processing Report is run. When Allow Direct Order Returns is selected in SA Administrator Options-Documents-Sales Orders-Entry Settings, this account and Direct Order Returns account are used.

Dir Order Cost of Goods Returned

Customer Setup-General Ledger

Product GL Distribution Setup

This income statement account is credited with the cost of a direct order product that is returned to the vendor by the customer.

This account field is available only when Use Separate COGS Accounts for Returns in SA Administrator Options-Product-Costs is selected. When this account is not available, the Dir Order Cost of Goods account is used.

Direct Order Inventory

Product GL Distribution Setup

This balance sheet asset account is used for direct orders in process. If your company is not fully divisionalized, we recommend setting up this account in Product GL Distribution Setup to divisionalize by warehouse.

Direct Order Returns

Customer Setup-General Ledger

Product GL Distribution Setup

This income statement account is debited when a product on a direct sales order is returned to the vendor by the customer.

This account field is available only when Allow Direct Order Returns in SA Administrator Options-Documents-Sales Orders- Entry Settings is selected. When the Direct Order Returns account is not available, direct order returns are posted to the Direct Order Sales account.

Direct Order Sales

Customer Setup-General Ledger

Product GL Distribution Setup

This income statement account is used to track Direct Order (DO) and Line DO sales. You can separate gross sales and direct order sales to perform profit analysis on direct orders.

If a returned line has been applied against an invoiced line that was a DO or Line DO, this account and the Dir Order Cost of Goods account are used by default when the Sales Entry Invoice Processing Report is run. When Allow Direct Order Returns is selected in SA Administrator Options-Documents-Sales Orders-Entry Settings, this account and Dir Order Cost of Goods account are used.

Discount

Vendor Setup-General Ledger

Normally blank. Used only on exception basis if the R&D operator AP Discount account is not applicable.

Discount General Ledger Account

Customer Setup-General Ledger

Normally blank. Used only on exception basis if the R&D operator AR Discount account is not applicable.

Excise

SA Sales Use Tax Setup-General Ledger

This balance sheet liability account is used to accumulate excise tax payable for states, counties, cities and other taxing entities. Recommend creating a separate account for each state or tax authority you remit to. The account is updated by Sales Entry Invoice Processing Report and Customer Cash Receipt Entry. If your sales and use tax liabilities are calculated on actual cash receipts and not gross sales, you must set up Cash basis GL accounts instead of Accrual.

Expense/Asset

Vendor Setup-General Ledger

Used for expense vendors where the same expense account often applies, such as with utility vendors. Can be changed during Vendor Invoice Center Entry if necessary.

Expense/Asset 2

Expense/Asset 3

Vendor Setup-General Ledger

The last two General Ledger account codes apply specifically to expensed addons for expense invoices. If these account codes are left blank, Vendor Invoice Center Entry obtains the account codes from SA Table Code Value Setup. If account codes are specified during entry, they override the account code in the SA Table Code Value Setup. If the addon codes are changed in Vendor Setup, the General Ledger account codes must be maintained to match if they were originally manually overridden.

These accounts are automatically updated during Vendor Invoice Center Entry and Vendor Entry Group Update/Reconcile Invoices Report. The specified AP Expense/Asset account automatically defaults as the offsetting accounts to the AP Control account.

Gain/Loss GL#

SA Currency Setup

This income statement credit or debit account is used for tracking gains or losses from currency exchange transactions. The account is updated by these functions:

Sales Entry Invoice Processing Report
Purchase Receipt of Inventory Entry
Vendor Invoice Center Entry-Costing
Vendor Entry Group Update/Reconcile Invoices Report
Vendor Entry Batch Reconciliation Report
Vendor Invoice Center Entry

General Ledger Account

SA Table Code Value Setup-Petty Cash

This account is used in conjunction with cash drawer management, and when the option, Post to G/L is selected in SA Table Code Value Setup-Petty Cash. This account is used to record transactions for petty cash withdrawals and deposits in Sales Drawer Transaction Entry.

GL #

SA Order Entry Addon Setup

These income statement credit accounts are used for taxed and nontaxed Sales Order Entry addons. A separate GL account can be set up for each addon. They are updated by Sales Entry Invoice Processing Report.

GL Account

CR Bank Setup

This account is the first code that is used when posting transactions to a cash GL account. If an account code is specified, its description appears beneath the number. You can also leave this field blank.

GL Account

CR Reconciliation Rule Setup

This account is used for a transaction type that is not already in the system, such as a Charge. Postings are made to this account to offset the bank GL posting for the reconciliation bank during CR Reconciliation Center Entry-Matching Detail, but can be overridden. If a GL Account # is specified in the CR Bank Setup record, that number is displayed by default.

GL Account #

SA Tariff Rate Setup

This balance sheet liability account is used for accumulating tariffs and processing fees included in purchase orders. Recommend creating a separate account for each state or tax authority you remit to. The account is updated by Purchase Receipt of Inventory Entry.

GL Expense Addon

SA Table Code Value Setup-Purchase Order Addons

PO Addon expense account. Used to record expenses from addons included on vendor invoices.

GL Uninvoiced

SA Table Code Value Setup-Purchase Order Addons

This balance sheet liability account is similar to IC Uninvoiced for recording liability when capitalizing addons at receiving. The account is updated by Purchase Receipt of Inventory Entry, Vendor Invoice Center Entry, Vendor Entry Batch Reconciliation Report, and Vendor Entry Group Update/Reconcile Invoices Report.

Gross Sales

Customer Setup-General Ledger

This income statement account represents the gross sales for all customers grouped within the update selection made in SA Administrator Options-Products-Costs. Gross sales are the sales before any line or order discounts are subtracted.

Gross Sales

Product GL Distribution Setup

This income statement account records the gross sales by warehouse. If not fully divisionalized, use the * wildcard in the GL account number to divisionalize.

GST Account

SA Company Setup-Taxes

This account is used to track Goods and Services Tax (GST) taxes collected by your company when selling products and taxes are posted on an accrual basis. If you change this account, you must also change the account in each related SA Local Tax Setup record. If you are using cash accounting, you must specify an account number in this field. If you leave this field blank, suspense postings may occur.

GST Account

SA Local Tax Setup

This account is used to record the Provincial Sales Tax (PST) tax liability from the SA Goods and Services Tax Setup record that created this local tax record to have separate accounts for Goods and Services Tax (GST) collected in each province. If you change the GST collected account in the SA Company Setup-Taxes, you must change the account number in each SA Local Tax Setup record. If your company is using cash accounting, you must specify an account number in this field. If you leave this field blank, suspense postings may occur.

GST Account - Cash

SA Company Setup-Taxes

This account is used to track GST taxes collected by your company when selling products and taxes are posted on a cash basis.

IC Cost Adjustments

Product GL Distribution Setup

This balance sheet purchase variance expense account for Standard or Replacement cost methods is used by ICEAC Cost Change function and during stock adjust during invoice processing. If your company is not fully divisionalized, we recommend using Product GL Distribution Setup to divisionalize by warehouse.

IC Rebate Writeoff

Customer Setup-General Ledger

Use this balance sheet liability account to post rebates that are written off.

IC Rebate Writeoff

Product GL Distribution Setup

Use this liability account to post rebates that are written off.

Income General Ledger Account

Customer Setup-General Ledger

Normally blank. Used for sales posting during invoice processing and as the default Income account during Customer Transaction Entry.

Intercompany GL Account

SA Administrator Options-Documents-Transfer Orders-Processing

This balance sheet asset account is used to track inventory that is transferred between companies. The account is updated by Transfer Shipping Entry and Transfer Receipt of Inventory Entry.

Interdivisional

SA Company Setup-Required

You must specify an Interdivisional account code if you use full divisionalized accounting. This account is necessary to balance journal postings by division. Journals cannot be closed unless the debits and credits for each division are in balance. If one transaction updates multiple divisions, the Interdivisional account is used to post offsetting entries.

InterDivisional

Product Warehouse Description Setup

This clearing account is used for tracking the cost of inventory that is being transferred from one division to another. The account is updated by Transfer Receipt of Inventory Entry. Each division within your company that uses full divisionalized accounting must balance by division.

Inventory

Product GL Distribution Setup

This balance sheet asset account is for inventory. The account is updated by these functions:

Vendor Invoice Center Entry
Product Adjustment Entry
Product Maintain Cost Entry
Product Entry Count Update Report
Product Adjust Non-Stock/Direct Order Entry
Product Warehouse Transfer Entry
Sales Entry Invoice Processing Report
Transfer Receipt of Inventory Entry
Transfer Shipping Entry
Transfer Exception Receipt Entry
KP Work Order Center Entry
Purchase Receipt of Inventory Entry
PI Entry Update Products Report

Inventory Control - Control

SA Operator Setup-Other Options

This balance sheet asset account is used for inventory. The account is updated by Sales Entry Invoice Processing Report, Vendor Invoice Center Entry, Product Warehouse Transfer Entry, Product Adjustment Entry, Product Maintain Cost Entry, Product Entry Count Update Report, Product Adjust Non-Stock/Direct Order Entry, Vendor Entry Group Update/Reconcile Invoices Report, KP Work Order Center Entry, Transfer Receipt of Inventory Entry, Transfer Shipping Entry, Transfer Exception Receipt Entry, PI Entry Update Products Report, and Purchase Receipt of Inventory Entry. The account can be overridden by Product General Ledger Distribution Setup.

Inventory Control - Cost Adjustments

SA Operator Setup-Other Options

This income statement debit account is used only if the Post to SM By and Post to GL By options in are set to Standard or Replacement. This account stores all variances from standard or replacement cost by Purchase Receipt of Inventory Entry, Vendor Invoice Center Entry, Vendor Invoice Center Entry-Costing, and PI Entry Update Products Report.

Inventory Control - Cost of Goods Adjustment

SA Operator Setup-Other Options

This income statement expense account captures costing adjustments that cannot be applied to available inventory. The account is also considered a contra account to IC Cost of Goods Sold and is updated by Vendor Invoice Center Entry, , and Sales Entry Invoice Processing Report. The account is only used if the Post COGS Adjustment in Costing option in is not selected.

Inventory Control - Direct Order

SA Operator Setup-Other Options

This balance sheet asset account is used for storing inventory cost for Direct Order (DO) order types. The account is updated by Purchase Receipt of Inventory Entry, Vendor Invoice Center Entry, Transfer Receipt of Inventory Entry, Transfer Shipping Entry, Product Adjust Non-Stock/Direct Order Entry, Vendor Entry Group Update/Reconcile Invoices Report, Vendor Invoice Center Entry-Costing, and Sales Entry Invoice Processing Report. The account should be cleared out each day if the day’s work in a day concept is being used.

Inventory Control - Non-Stock

SA Operator Setup-Other Options

This balance sheet asset account stores the cost of nonstock orders. The account is updated by: Product Adjust Non-Stock/Direct Order Entry, Transfer Receipt of Inventory Entry, Transfer Shipping Entry, Sales Entry Invoice Processing Report, Purchase Receipt of Inventory Entry, Vendor Entry Group Update/Reconcile Invoices Report, and Vendor Invoice Center Entry. Clear out this account each day if you are using the day’s work in a day concept.

Inventory Control - Physical Adjustments

SA Operator Setup-Other Options

This income statement debit account is used for all adjustments made because of count discrepancies. The account is updated by Product Adjustment Entry and Product Adjust Non-Stock/Direct Order Entry.

Inventory Control - Physical Adjustments

SA Operator Setup-Other Options

This income statement debit account is used for all adjustments made because of count discrepancies. Recommend using a Cost of Goods expense account or an Inventory contra-asset account depending on company policies. The account is updated by Product Adjustment Entry and Product Adjust Non-Stock/Direct Order Entry.

Inventory Control - Rebate Cost Adjustments

SA Operator Setup-Other Options

This income statement debit account keeps a running total of cost adjustments involving rebate amounts due to you from your vendor for the year. To activate this account, select the Subtract Vendor Rebate from Cost option in and set up the vendor for rebates in PD Mass Maintenance Entry. The account is updated by Sales Entry Invoice Processing Report, Vendor Invoice Center Entry, and Vendor Invoice Center Entry-Costing.

Inventory Control - Rebate Due

SA Operator Setup-Other Options

This balance sheet debit account stores the rebate due to you from your vendor. To activate this account, select the Subtract Vendor Rebate from Cost option in and set up the vendor for rebates in PD Mass Maintenance Entry. The account is updated by Sales Entry Invoice Processing Report, Vendor Invoice Center Entry, and Vendor Invoice Center Entry-Costing.

Inventory Control - Rebate Writeoff

SA Operator Setup-Other Options

Use this balance sheet liability account to post rebates that are written off.

Inventory Control - Uninvoiced Addons

SA Operator Setup-Other Options

This balance sheet liability account is similar to IC Uninvoiced Inventory and is used for tracking third-party capitalized addons. The account is updated by Purchase Receipt of Inventory Entry and Vendor Invoice Center Entry. The account should always be cleared out. The account number defined in is checked first. If it is not set up in SA Table Code Value Setup or , a suspense entry is posted.

Inventory Control - Uninvoiced Inventory

SA Operator Setup-Other Options

This balance sheet liability account is known as an accrued accounts payable. The account is updated by Purchase Receipt of Inventory Entry, Vendor Invoice Center Entry, Vendor Invoice Center Entry-Costing, Vendor Entry Batch Reconciliation Report, and Vendor Entry Group Update/Reconcile Invoices Report. The account should always be cleared out when the purchase order is costed in Vendor Invoice Center Entry and balanced through GL Balance Purchase Order Report. The account can be overridden by Product General Ledger Distribution Setup.

Inventory Control - WIP Writeoff

SA Operator Setup-Other Options

This balance sheet liability account is used to store the amount of a Value Add product that is written off. The account is updated by Purchase Receipt of Inventory Entry, VA Shipping Entry, VA Receipt of Inventory Entry, VA Order Entry, and VA Internal Labor Time Entry.

Inventory Control - Work in Process

SA Operator Setup-Other Options

This balance sheet asset account stores the value of inventory that is used to create a Value Add product. The account is updated by Purchase Receipt of Inventory Entry, VA Shipping Entry, VA Receipt of Inventory Entry, VA Order Entry, and VA Internal Labor Time Entry.

Inventory in Transit

Product Warehouse Description Setup

This balance sheet asset account is used for tracking inventory that is shipped from one warehouse but has not yet been received by the destination warehouse. The account is updated by Transfer Shipping Entry and Transfer Receipt of Inventory Entry. The account should be cleared out when the destination warehouse receives inventory.

ITC Account

SA Company Setup-Taxes

This account is used by AP to track all GST paid by your company when purchasing products. ITC stands for Input Tax Credit.

ITC Account - Cash

SA Company Setup-Taxes

This account is used to track GST taxes paid by your company when purchasing products and taxes are posted on a cash basis.

Liability G/L Account

SA Table Code Value Setup-Payment Type

This liability account is updated for gift card transactions, including gift card load, reload, redemption, and cancellation.

Line Discount

Product GL Distribution Setup

This trade sales contra-income account is used to record the reduction in price from a line item discount. If not fully divisionalized, use the * wildcard in the GL account number to divisionalize.

Line Discounts

Customer Setup-General Ledger

Use this account to record line discounts that represent the amount of discount given on each line of an order entered for this customer in Sales Order Entry. Line discounts may be offered as a customer's standard pricing format, a discount from price rather than a discounted price.

Master G/L Acct #

GL Automatic Distribution Setup

The master account code balance is reversed or distributed to the corresponding distribution account codes.

Non-Stock Inventory

Product GL Distribution Setup

This balance sheet asset account is used by Purchase, Transfer, and Sales to record any non-stock product that is received and sold.

NSF General Ledger Account

SA Administrator Options-Customers-Cash Receipts

This account can be assigned when the Allow AR Payment Reversals option is selected. This account is used to record the NSF fee posted to a specific NSF account. If no account is specified, the fee is posted according to General Ledger integration hierarchy. In the hierarchy, specifically, that is the Income General Ledger Account field value in Customer Setup-General Ledger or the Sales field value in SA Operator Setup-Other Options.

Order Discount

Customer Setup-General Ledger

The order discount is calculated at the end of an order and is prorated back to each line during Sales Entry Invoice Processing Report. This contra-income account represents all order discounts given to the customers grouped within the update selection made in SA Administrator Options-Products-Costs. Order discounts include whole order discounts and special price type discounts.

Order Discount

Product GL Distribution Setup

The order discount is calculated at the end of an order and is prorated back to each line during Sales Entry Invoice Processing Report. This contra-income account represents all order discounts given to the customers grouped within the update selection made in SA Administrator Options-Products-Costs. Order discounts include whole order discounts and special price type discounts.

Order Entry - C.O.D.

SA Operator Setup-Other Options

This balance sheet asset account is used to post all accounts receivables for COD invoices. The account is updated by Sales Entry Invoice Processing Report and Customer Cash Receipt Entry. You can specify the account code used for AR Control. If this account is not specified here, a suspense posting is made.

Order Entry - Core Charge

SA Operator Setup-Other Options

This balance sheet liability account is used for tracking core charges payable. Although the account should clear itself out, the account usually carries a credit balance. The account is updated by Sales Entry Invoice Processing Report and Sales Order Entry-Tendering and can be superseded by the Product General Ledger Distribution Setup record.

Order Entry - Cost of Goods Returned

SA Operator Setup-Other Options

This income statement account is credited with the cost of a product that is returned to inventory.

This account field is available only when Use Separate COGS Accounts for Returns in SA Administrator Options-Product-Costs is selected. When this account is not available, then the Cost of Goods account is used.

Order Entry - Cost of Goods Sold

SA Operator Setup-Other Options

This income statement debit account is used for all inventory cost of goods associated with Sales Order Entry orders. The account is updated by Sales Entry Invoice Processing Report, Vendor Invoice Center Entry, and Vendor Invoice Center Entry-Costing, and can be superseded by the Product General Ledger Distribution Setup record.

If a returned line is applied against an invoiced DO or Line DO, this account and the Direct Order Sales account are used by default when the Sales Entry Invoice Processing Report is run. When Allow Direct Order Returns is selected in SA Administrator Options-Documents-Sales Orders-Entry Settings, this account and Direct Order Returns accounts are used.

Order Entry - Dir Order Cost of Goods Returned

SA Operator Setup-Other Options

This income statement account is credited with the cost of a direct order product that is returned to the vendor by the customer.

This account field is available only when Use Separate COGS Accounts for Returns in SA Administrator Options-Product-Costs is selected. When this account is not available, the Dir Order Cost of Goods account is used.

Order Entry - Direct Order COGS

SA Operator Setup-Other Options

This income statement debit account is used for all Direct Order (DO) order type inventory costs. The account is updated by Sales Entry Invoice Processing Report, Vendor Invoice Center Entry, and Vendor Invoice Center Entry-Costing, and can be superseded by the Product General Ledger Distribution Setup record.

If a returned line is applied against an invoiced DO or Line DO, this account and the Direct Order Sales account are used by default when the Sales Entry Invoice Processing Report is run. When Allow Direct Order Returns is selected in SA Administrator Options-Documents-Sales Orders-Entry Settings, this account and Direct Order Returns account are used.

Order Entry - Direct Order Sales

SA Operator Setup-Other Options

This income statement credit account is used for all sales generated by Direct Order (DO) order types. The account is updated by Sales Entry Invoice Processing Report and can be overridden or superseded by Product General Ledger Distribution Setup.

If a returned line has been applied against an invoiced line that was a DO or Line DO, this account and the Dir Order Cost of Goods account are used by default when the Sales Entry Invoice Processing Report is run. When Allow Direct Order Returns is selected in SA Administrator Options-Documents-Sales Orders-Entry Settings, this account and Dir Order Cost of Goods account are used.

Order Entry - Down Payments

SA Operator Setup-Other Options

This balance sheet liability account is used for storing down payments until an invoice has been processed. The account is updated by Sales Entry Invoice Processing Report and Sales Order Entry-Tendering. the account should always clear itself out. If an account is not specified here, a suspense posting is made.

Order Entry - Gross Sales

SA Operator Setup-Other Options

This income statement credit account is used for all sales generated through Sales Order Entry. The account is updated by Sales Entry Invoice Processing Report and can be overridden or superseded by Customer Setup-General Ledger and Product General Ledger Distribution Setup.

Order Entry - Line Discount

SA Operator Setup-Other Options

This income statement debit account (contra account) is used for all line discounts from Sales Order Entry. The account is updated by Sales Entry Invoice Processing Report and can be superseded by Customer Setup-General Ledger and Product General Ledger Distribution Setup.

Order Entry - Lump Sum Bill Amount

SA Operator Setup-Other Options

This balance sheet liability account is used for tracking lump sum bill amounts from Blanket Release (BR) order types. The account is similar to the OE Down Payment account and is updated by Sales Entry Invoice Processing Report. If this account is not specified here, a suspense posting is made.

Order Entry - Order Discount

SA Operator Setup-Other Options

This income statement debit account is used for all whole order discounts from Sales Order Entry. The account is updated by Sales Entry Invoice Processing Report and can be superseded by the Product General Ledger Distribution Setup record.

Order Entry - Restock Charge

SA Operator Setup-Other Options

This income statement credit account is used for posting charges received for restocking returned inventory. The account is updated by Sales Entry Invoice Processing Report and can be superseded by the Product General Ledger Distribution Setup record.

Order Entry - Sales Return

SA Operator Setup-Other Options

This income statement debit account stores all returns made in Sales Order Entry. The account is updated through Sales Entry Invoice Processing Report and can be superseded by the Product General Ledger Distribution Setup record.

Direct Order (DO) returns are not posted in this account. DO returns are posted to the Direct Order Sales account by default. When Allow Direct Order Returns is selected in SA Administrator Options-Documents-Sales Orders-Entry Settings, returns are posted to the Direct Order Returns account.

Order Entry – Uninvoiced Cash Sales

SA Operator Setup-Other Options

This balance sheet liability account is used for storing cash receipts until an invoice has been processed. The account is updated by Sales Entry Invoice Processing Report and Sales Order Entry-Tendering. The account should always clear itself out and could be used in the same way as OE Down Payment. The OE Direct Order COGS and OE Down Payment accounts are compared to orders in the GL Balance Order Entry Report. If an account is not specified here, a suspense posting is made.

Physical Adjustment

Product GL Distribution Setup

This balance sheet account is used for stock adjustments. We recommend using a Cost of Goods expense account or an Inventory contra-asset account, depending on company policy.

PST Account

SA Company Setup-Taxes

This balance sheet liability account is used to post all PST tax you pay on goods your company consumes for its own use. If you purchase products for resale, PST is not collected.

PST Account

SA Local Tax Setup

This balance sheet liability account is used for accumulating PST Tax liabilities. The account is updated by Sales Entry Invoice Processing Report and Customer Cash Receipt Entry.

PST Account - Cash

SA Company Setup-Taxes

This liability account is used to track Provincial Sales Taxes (PST) taxes paid by your company when purchasing products and taxes that are posted on a cash basis.

Purchase Order - Order Discount

SA Operator Setup-Other Options

This income statement credit account is used for purchase order whole order discount revenue that is expensed, and is not capitalized into the value of inventory. The account is updated by Vendor Invoice Center Entry and Purchase Receipt of Inventory Entry.

Purchase Order - Tally Variance

SA Operator Setup-Other Options

This cost of goods adjustment expense account is used to capture any variance between the cost of the tally parent product and the sum of the components. Updated in Purchase Receipt of Inventory Entry based on the PO Adjustment Factor for Tally Components setting in SA Administrator Options-Products-Defaults.

Rebate Cost Adjustment

Customer Setup-General Ledger

Rebates may be used to adjust costs on specific items without adjusting their average cost. If a rebate is based on when an item is sold, this account is updated by the Sales Entry Invoice Processing Report. To lower your cost of goods sold, specify the same account number as your cost of goods sold. If the rebate is based on when you purchased it, the inventory value is adjusted rather than the cost. Therefore, this account would not be affected.

Rebate Cost Adjustment

Product GL Distribution Setup

Rebates may be used to adjust costs on specific items without adjusting their average cost. If a rebate is based on when an item is sold, this account is updated by the Sales Entry Invoice Processing Report. To lower your cost of goods sold, specify the same account number as your cost of goods sold. If the rebate is based on when you purchased it, the inventory value is adjusted rather than the cost. Therefore, this account would not be affected.

Rebate Due

Product GL Distribution Setup

This balance sheet debit account stores the rebate due to you from your vendor. To activate this account, select the Subtract Vendor Rebate from Cost option in and set up the vendor for rebates in PD Mass Maintenance Entry. The account is updated by Sales Entry Invoice Processing Report, Vendor Invoice Center Entry, and Vendor Invoice Center Entry-Costing.

Restock Charge

Customer Setup-General Ledger

This accounts represents the charges for restocking returned merchandise. This account is credited for charges received from customers, and is updated by the Sales Entry Invoice Processing Report.

Restock Charge

Product GL Distribution Setup

This account represents the charges for restocking returned merchandise. This account is credited for charges received from customers, and is updated by the Sales Entry Invoice Processing Report.

Revaluation Gain/Loss GL#

SA Currency Setup

This account is updated when revaluations are performed against the selected currency exchange rate by the GL Administration Asset and Liability Revaluation Report. Any gain or loss amounts that are calculated for the difference between the previous transaction amount and the current amount calculated using the current exchange rate during a revaluation are posted to this account.

Sales

SA Sales Use Tax Setup-General Ledger

This balance sheet liability account is used to accumulate sales tax payable for states, counties, cities, and other taxing entities. The account is updated by Sales Order Entry, Sales Entry Invoice Processing Report and Customer Cash Receipt Entry. If you do not specify an account code and Sales Order Entry attempts to update the tax account, the General Ledger suspense credit account code is updated with the tax amount.

Sales Returns/Allow

Customer Setup-General Ledger

Product GL Distribution Setup

This contra-income income statement account is used to record the sales reduction for Return Merchandise and Correction orders. It is updated by the Sales Entry Invoice Processing Report.

Direct Order (DO) returns are not posted in this account. DO returns are posted to the Direct Order Sales account by default. When Allow Direct Order Returns is selected in SA Administrator Options-Documents-Sales Orders-Entry Settings, returns are posted to the Direct Order Returns account.

Scrap Account

SA Table Code Value Setup-Return Adjust Reason

This cost of goods sold expense account is updated during Sales Entry Invoice Processing Report for returns with a scrap return type. The item is posted to this account and inventory is not updated. This account is assigned only to Return Adjust Reason codes defined as Scrap.

Supplier Warranty Allowance

Vendor Setup-General Ledger

If the vendor participates in the Supplier Warranty Allowance program, specify the balance sheet asset account code that is credited with the vendor allowance amount per product. If the account is not set up for the vendor, the amount is posted to suspense. The allowances accrue in this account and are used to cover the product replacement costs. It is a balance sheet account that is similar to an Allowance for Bad Debt account. The account is credited when final updates to invoices are performed in Vendor Invoice Center Entry.

Supplier Warranty Return Expense

Vendor Setup-General Ledger

If the vendor participates in the Supplier Warranty Allowance program, specify the income statement expense account code for the account that is debited when damaged products are removed from inventory in Product Unavailable Inventory Entry. If the account is not set up for the vendor, the amount is posted to suspense. The account records the full cost that is incurred for replacing damaged products to the customer at no charge.

Suspense Credit and Suspense Debit

SA Company Setup-Required

These clearing accounts are a catch-all and are used when other account codes are not properly established. We recommend setting up as asset or expense type. If all accounts are properly set up, these accounts are only used to post Sales Entry Invoice Processing Report and Vendor Invoice Center Entry rounding differences.

Tally Variance

Product GL Distribution Setup

This balance sheet Cost of Goods Adjustment expense account is used to capture any variance between the cost of a tally parent product and the sum of its components. It is used in Vendor Invoice Center Entry-Costing.

Tendering G/L Account

SA Table Code Value Setup-Payment Type

This account is used to hold all credit card transactions posted during Sales Order Entry-Collect Payment. This account is updated when payments are posted using this payment type and is reversed during Sales Entry Invoice Processing Report. We recommend that you use a separate Tendering G/L Account for credit card tendering.

Transit

SA Sales Use Tax Setup-General Ledger (Accrual or Cash)

This balance sheet liability account is used to accumulate transit tax payable for states, counties, cities, and other taxing entities. Recommend creating a separate account for each state or tax authority you remit to. The account is updated by Sales Entry Invoice Processing Report and Customer Cash Receipt Entry.

Uninvoiced Inventory

Product GL Distribution Setup

This balance sheet liability account is known as an accrued accounts payable. The account is updated by Purchase Receipt of Inventory Entry, Vendor Invoice Center Entry, Vendor Invoice Center Entry-Costing, Vendor Entry Batch Reconciliation Report, and Vendor Entry Group Update/Reconcile Invoices Report. The account should always be cleared out when the purchase order is costed in Vendor Invoice Center Entry and balanced through GL Balance Purchase Order Report.

Use

SA Sales Use Tax Setup-General Ledger

This balance sheet liability account is used to accumulate use tax payable for states, counties, cities, and other taxing entities. Recommend creating a separate account for each state or tax authority you remit to. The account is updated by Sales Entry Invoice Processing Report and Customer Cash Receipt Entry.

Vendor Core Liability

Product GL Distribution Setup

This balance sheet contra-asset account tracks core charges made by the vendor to the distributor when a remanufacture product is purchased. As dirty cores are returned to the vendor, this account is relieved.

Warehouse Transfer - Cost Adjustments

SA Operator Setup-Other Options

This income statement debit account is for costing discrepancies where the product is no longer in inventory, but has been transferred to another warehouse. The account is updated in Vendor Invoice Center Entry.

Work in Process Inventory

Product GL Distribution Setup

This balance sheet asset account stores the value of inventory that is being used to create a value add product. The account is updated by Purchase Receipt of Inventory Entry, VA Shipping Entry, VA Receipt of Inventory Entry, VA Order Entry, and VA Internal Labor Time Entry.

Work in Process Write Off

Product GL Distribution Setup

This balance sheet liability account is used to store the amount of a Value Add product that is written off. The account is updated by Purchase Receipt of Inventory Entry, VA Shipping Entry, VA Receipt of Inventory Entry, VA Order Entry, and VA Internal Labor Time Entry.

Write Off Account

SA Administrator Options-Documents-Service Warranty-Entry Settings

This income statement expense account is for writing off claims that are not received from vendors, or for the difference between the claim and vendor credit amount. Works with the Maximum Amount to Automatically Write Off for Claims option.

WT Cost Adjustments

Customer Setup-General Ledger

This income statement expense account is used to record differences in cost in Vendor Invoice Center Entry between warehouses when using Standard or Replacement cost method for GL. If using Average cost for GL, the field can be blank.

WT Cost Adjustments

Product GL Distribution Setup

This income statement expense account is used to record differences in cost between warehouses when using Standard or Replacement cost method for GL. If using Average cost for GL, the field can be blank.