EDI 856 inbound Advance Ship Notice

A vendor can send you an EDI 856 Advance Ship Notice that includes this information about a shipment: purchase order number, products and quantities, and the configuration of the shipment. Typically, an arrival date is also included.

When you receive an Advance Ship Notice, a batch purchase order is created. Because the batch receiving file structure associates each purchase order header and line item with a Shipment ID, you must receive the batch in Purchase Batch Receiving Entry after you receive the shipment. The Shipment ID is sometimes referred to as a license plate and ties the shipment to the purchase order.

When you receive the batch, the purchase orders are in Stage 2-Printed. The purchase orders are updated to Stage 5 when you receive them in Purchase Receipt of Inventory Entry.

Advance ship notices are received through ProcessAdvanceShipNotice BODs. Each BOD contains one advance ship notice. You can receive advance ship notices in a Vendor Managed Inventory (VMI) or non-VMI environment. You can receive advance ship notices for Total Warehouse Logistics (TWL) warehouses.

You can view the purchase orders contained in advance ship notices in Electronic Transaction Control Center (ETCC). If a purchase order contains an error or an exception, you can correct the purchase order in Purchase Order Entry.

See the Infor CloudSuite Distribution Setup and Administration Guide for EDI.