Applying a payment to regular invoices

  1. Select Customer > Entry > Cash Receipt.
  2. Click OK to open a journal.
  3. Select Payment in the Type field.
  4. Specify the check number or payment reference.
  5. If required, in the Payment Type field, select a payment type.
  6. Specify the amount of the payment.
  7. Specify the date of the transaction.
  8. Click Next.
  9. In the Apply To section, select a value in the Type field, and then specify the required values.
  10. Optionally, specify a ship to number to limit the invoices to that ship to customer or job.
  11. If you interface to Check Reconciliation, select a bank.
  12. Click Next.
  13. To automatically apply the payment to invoices, expand the Auto Apply section. Select values, and then click Apply.
  14. To manually apply the payment to open invoices, complete these steps:
    Note: To view previous payment history for the selected invoice, drill down on the invoice record.
    1. To pay the invoice in full, select the check box in the Paid in Full column.
    2. To apply a portion of the payment to an invoice, specify the amount in the Apply Amount column.
    3. Optionally, specify an amount in the Discount Amount column.
    4. To pay multiple invoices at one time, select one or more invoices until the Selected value in the Totals panel equals the Available value. Click Paid In Full.
  15. To view credits with invoices, click Credits. Select any miscellaneous credits or unapplied cash transactions to apply.
  16. Click Finish.
  17. If the proof amount is 0, click Yes to confirm the update.
  18. If the proof amount is greater than 0, specify a reference and then click OK.
    Note: The check number is recorded on the Unapplied Cash transaction that is created for the remaining amount to ensure that an audit trail exists to show why the unapplied cash transaction was created.
  19. When the transaction is complete, you are returned to the initial Transaction window. You can click Close to close the current GL journal, or enter another transaction in the current journal. If you close the journal, you must open a new journal if you enter a new transaction.
Related topics