Vendor group error messages
When you update and reconcile transactions in a group, invoices with errors are not processed into live transactions. You might encounter some of these status and error messages during update and reconciliation.
Status messages
If trade invoice and purchase order amounts are out of tolerance, the vendor files are updated and the invoice is placed on hold since reconciliation did not occur. The invoice remains in the group with one of these status message noted:
- *05 APET Inv Not Found. Contact Support***
- *10 Group Update Error***
- *15 Reconciliation Error. PO Closed, Cancelled, or Not Found.***
- *20 Reconciliation Errors. Manually Review***
- *50 Reconciliation Error. PO Stage Not Received***
To access detailed error information , select the line with the status message and then click .
Group entry, invoice entry, additional information
| Message # | Error Message | Reason for Error |
|---|---|---|
| ***Invalid*** | An invalid vendor number was specified. | |
| 1119 | Operator Security Prohibits Posting Credits | The Do Not Allow User to Post Credits option in SA Operator Setup is selected, and you selected either Misc Credit or Credit Memo. |
| 2100 | Required Entry | You have not selected a group to process. |
| 2100 | Required Entry | You must specify an invoice number if it is not manual payment or rebate, or if it is a manual payment and the new invoice option is selected. |
| 2100 | Required Entry | You must specify a vendor number, |
| 2100 | Required Entry | You have not specified values in these fields when you created a manual address: Name, Address, City, State, and Zip |
| 2100 | Required Entry | If processing a manual payment, you did not selected a bank or specify a check number. |
| 3112 | Must Not Be Equal 0 | Invoice Amount = 0 |
| 4305 | Bank not setup in check reconciliation - CRSB | When processing manual payments, the bank number you selected cannot be found. |
| 5345 | Discount Amount Cannot Be Greater Than Apply Amount or Negative | When processing a manual transaction, the discount amount is less than zero or greater than the payment amount. |
| 5359 | Vendor Not Active | The vendor number that you specified has a status of inactive. |
| 5409 | Invoice Already Exists In A Batch | The invoice exists in character AP batch. |
| 5472 | Invoice Already Exists in APEI Group | The invoice number already exists in this group or another Vendor Invoice Center Entry group. |
| 5503 | AP Invoice is in Use by Another User xxx | The invoice is locked by another user. xxx is replaced by initials of the operator who has locked the invoice. |
| 6633 | Cannot Add/Change Exp Addon To Invoice in Update Stg – Post To GL Dist | The invoice is in update stage. You must manually post the GL entry for the addon. |
| 8074 | A change is in process. Do you want to cancel this change? | When entering a transaction in one window in Vendor Invoice Center Entry, you attempted to access a different window in Vendor Invoice Center Entry. |
| 8639 | Warning: Inactive Transaction With That Number Exists | The invoice number exists in accounts payable with an inactive status. |
| 8689 | Warning: Active Invoice Already Exists | The invoice number already exists in accounts payable with an active status. |
Manual payment
| Message # | Error Message | Reason for Error |
|---|---|---|
| 5356 | Must Be Less Than or Equal to Sch. Payment Amount And Not Less Than Zero | The amount is less than zero or greater than the scheduled payment amount. |
| 5446 | Must Be Less Than or Equal to Eligible Discount | The discount is less than zero or greater than the accounts payable transaction discount amount. |
| 5483 | Invoice Payment Schedule Not Found | You entered an invoice with no scheduled payment records. |
| 5484 | Invoice Already Paid On This Check Number | The invoice has already been selected to be paid on this check. |
Terms and split terms
| Message # | Error Message | Reason for Error |
|---|---|---|
| 2100 | Required Field | You must specify a Due Date. |
| 2100 | Required Field | You must specify a Discount Date if you specified a Discount Amount. |
| 3100 | Must Be > 0 | The number of payments must be greater than zero. |
| 3100 | Must Be >0 | The payment days must be greater than zero. |
| 5345 | Discount cannot be greater than sched pay amount or negative | The discount amount is negative or is greater than the schedule pay amount. |
| 5350 | Payment amount > invoice amount | Schedule payment amount is greater than the invoice amount. |
| 5394 | Discount Date cannot be before invoice date | The discount date is less than the invoice date. |
| 5396 | Due Date cannot be before invoice date | The due date is less than the invoice date. |
| 5482 | Split Payment Not Allowed on Misc Credit | Only one scheduled payment record is allowed for Misc Credit transactions. |
| 5784 | Sched Pay amount < 0 | The schedule payment amount that you specified is less than or equal to zero. |
Final update - update process that creates live invoice transactions
| Message # | Error Message | Reason for Error |
|---|---|---|
| 1017 | <group> Invoice Group Is For Module <modulename> | The group name is used by another module, such as GL or Customer. |
| 1185 | <group> Reserved For <user> | This group can only be used for the user specified in Vendor Invoice Group Entry. |
| 2002 | Invalid Period | Invalid accounting period was specified. |
| 4007 | Division # Not Set Up in System Table | The division number that you specified is not set up in SA Table Code Value Setup. |
| 4031 | Terms Type Not Set Up in System Table | The terms type that you specified is not set up in SA Table Code Value Setup. |
| 4300 | Account Code Not Set Up in the Chart of Accounts | The account code is not set up in GL Account Setup. |
| 4301 | Vendor Number Not Set Up in Vendor Setup – APSVR | The vendor number on the invoice is not set up in Vendor Setup |
| 4305 | Bank Not Set Up in Check Reconciliation – CRSB | The bank that is assigned to the manual payment is not defined in CR Bank Setup. |
| 4311 | General Ledger Suspense Accounts Not Found – GLSA | The General Ledger Suspense account does not exist in GL Account Setup. |
| 4345 | <group> Invoice Group Not Found | The invoice group name does not exist in Vendor Invoice Group Entry. |
| 4346 | <group> Invoice Group In Use By <user> | This group is currently being accessed by another user. |
| 5011 | No Journal Open | A journal must be opened to process update. |
| 5341 | Active Invoice # Already Exists | Duplicate Invoice # exists in Vendor Transaction Entry. |
| 5349 | Cannot Split an Immediate Pay Invoice | The invoice cannot be split. |
| 5352 | Cannot Dispute an Immediate Pay Item | The transaction cannot be disputed. |
| 5353 | Taxes Must Be Less Than Invoice Amount | The tax amount is greater than the invoice amount. |
| 5359 | Vendor Not Active | The vendor number on the invoice is inactive. |
| 5361 | Bank Not Active | The bank that is assigned to the manual payment is inactive. |
| 5373 | Check Number Not Valid or Already in Use | The check number must be changed. |
| 5391 | Cannot Post, All 999 Misc Credits Are in Use | The maximum number of miscellaneous credits already exist. |
| 5485 | No Active, Non-Suspended Transactions Exist Selection To Be Processed | The selected set does not contain active, non-suspended transactions to be processed. |
| 5486 | <group name> Invoice Group was posted in the past 30 days. | In the case of recurring payables, this indicates that this group was posted in the past 30 days. |
| 5487 | Invoice is Suspended | A suspended invoice cannot be processed. |
| 5488 | Maximum Recurring Postings Have Been Reached | The group was posted the maximum number of times for the recurring group. |
| 5489 | Invoice Amount Cannot Be Negative | The invoice amount must be 0 or greater . |
| 5490 | Amount Cannot Be Zero for an Expense Invoice | The invoice amount must be greater than 0.. |
| 5491 | Scheduled Payments Not = Invoice Amount | When you split a payment, the total amount of the new payments must equal the amount of the original payment. |
| 5492 | Scheduled Payments Not = Invoice Discount | When you split a payment, the total discount of the new payments must equal the discount on the original payment. |
| 5493 | Capitalized Addon Records Are Not Allowed | You are trying to capitalize an addon when your options do not allow capitalized addons. |
| 5494 | Expensed Addon Records Are Not Allowed | You are trying to expense an addon when your options do not allow expense addons. |
| 5495 | Add-On/PO Discount Records Are Not Allowed | |
| 5496 | PO Discount Records Are Not Allowed | |
| 5497 | PO Allocation Records Are Not Allowed | |
| 5498 | G/L Distribution Out Of Balance | |
| 5499 | Recurring Manual Checks can only be for New Invoices | |
| 5952 | Cannot Process, Invalid Transaction Type | |
| 7015 | Cannot Process, Invalid Processing Type | |
| PO Not found | An invoice was entered for a purchase order that does not exist. |
Reconciliation error processing by exception
The Final Update and Reconciliation process updates an Error Log file with all errors for a particular invoice. You can view the errors in the grid in Vendor Invoice Center Entry. There are two types of errors: update errors and reconciliation errors. Because an invoice with update errors cannot enter the reconciliation process, invoices with update errors cannot have reconciliation errors.