Check printing

This is the recommended operational flow to print checks.

  1. Run the Vendor Cash Requirements Report. This report recommends which invoices should be paid based on the current posting date as well as open invoices' due dates and discount dates. Store this report with a Job Name.
  2. Determine which report items to pay.
  3. Run Vendor Edit Payment Selection Entry using the stored report Job Name. Make any changes to the status (current/future/disputed) on particular items.
  4. Run the Vendor Entry Pay Invoices Due Report using the stored report Job Name to update all applicable Accounts Payable files.
  5. Run the Vendor Entry Check Print Report. Use the journal number from the Vendor Entry Pay Invoices Due Report to generate checks for those items with a current status.

Print checks immediately after you run the Vendor Entry Pay Invoices Due Report. If you postpone printing checks until several journals have been created from Vendor Entry Pay Invoices Due Report, you might forget to pay certain vendors.

If you select a "zero" amount active invoice for payment, a check for $0.00 is printed for the vendor. Inactivate invoices by repeating these steps.