Check stubs

Invoice amounts are listed on check stubs with gross amounts, discounts, and net amounts itemized. Credit memo and miscellaneous credits are also itemized with their amounts listed as negative values.

Because miscellaneous credits and credit memos are assigned an invoice number, they are printed with the invoices on the check stub. If you use the same invoice number on both an invoice and credit memo, the invoice is printed on the check stub, but the credit memo is not listed. Invoices, credit memos and miscellaneous credits are all printed on the check stub in invoice number order.

When you run the Vendor Entry Check Print Report you can specify what type of check stub you want to print. For example, Attached, Separate, or Overflow stubs.

Attached

If you print attached checks, the invoice information is printed on the check stub attached to check. If there are too many lines for one check stub, the check is voided and the invoice information is printed on the next check stub. The actual check is printed only after all invoice information is printed on the check stubs, possibly resulting in several voided checks.
Note: The Attached option is not available if you print your checks to Format 3 or 4. Format 3 forces output to Overflow if Attached is selected. If you use Format 4, with an Output Type of Infor Reporting or Infor Document Management, the Overflow or Separate option must be selected. You are also required to specify a printer in the Printer for Separate Remittance field. View is the default. If you do not change the default, both the checks and remittances are printed on the same printer.

Separate

Select this option to print the checks and the check stub or remittance prints on different printers. You might want to use this option if these conditions exist:

  • Your check stub information or remittances are lengthy
  • Check stubs are not required when you distribute the checks
  • You distribute the check and check stub separately

If you print separate checks, Separate Remittance Enclosed is printed on the check stub.

Overflow Stubs

Select this option to print attached checks, and when required, separate checks. If there are more than 13 lines, including invoices and reference lines, must print on the check stub, the invoice information automatically prints on a separate remittance form. Otherwise, attached checks are printed. This overflow option prevents you from voiding checks unnecessarily.
Note: If you are using Infor Document Management to generate your check form (Format 4), you must specify the number of lines to print on the same page as the check. This defined in SA Administrator Options-Vendors-Print Formats in the Check Lines field. The default number of lines is 30. If the number of remittance lines for a check is greater than the value in the Check Lines field, a separate remittance advice is generated.

Check forms

If you are running CloudSuite Distribution and you are using Infor Document Management to print checks and remittance forms, you can use the standard check template created for Distribution SX.e checks. This form is printed on standard 8.5" x 11" check stock, with a perforated 3.5" check stub. If you use a different check stock to print your checks, you must customize the check template.

See the Infor CloudSuite Distribution Configuration Guide for information about using IDM as your forms generator.