Preventing automatic payment of invoices in Vendor Group EDI Invoice Processing

Frequently, purchase order are negotiated with prepaid freight or other special terms. If the vendor invoice includes the freight or other addon charges and the invoice is received through EDI, the invoice can be updated without being reviewed and paid erroneously.

You can select Hold AP Invoice in Vendor Setup-Ordering. When purchase orders are entered for this vendor, they are automatically suspended. An invoice is suspended if this criteria is met:

• The invoice references a suspended purchase order that is received through EDI.
• The invoice is matched to a suspended purchase order in Vendor Invoice Center Entry

Suspended invoices are not updated in Vendor AP Invoice Center Entry until an operator clears the suspended flag.