New elements added to the inbound SupplierInvoice BOD

These elements are added to the User Area of the inbound Process SupplierInvoice BOD:

• GL Account (GLAccount1: glsa.gldivno, glsa.gldeptno, glsa.glacctno, glsa.glsubno)

  Must be a valid GL account set up in GL Account Setup. The account number must also include all segments as defined in SA Administrator Options-Financials-Account Structure, and include the delimiter. For example, <Property><NameValue name="GLAccount1">0000-0000-5507</NameValue> </Property>

• GL Amount (GLAmount1)
• Division (InvDivno)

  Must be a valid division set up in SA Table Code Value Setup-Division

The values in these new elements are used to create offsetting GL entries when an expense invoice is created from the SupplierInvoice BOD during Vendor Invoice Center Entry. The offsetting entries might be applied to a GL account created for expenses such as cell phone subscriptions, gas expenses, etc. This feature does not apply to processing vendor trade invoices using the SupplierInvoice BOD. You can post one invoice to multiple GL accounts with varying amounts, but the posted total must match the invoice total. Up to 99 GL accounts can be updated for each invoice. Multiple GL accounts should be identified in the BOD elements as GLAccount1/GLAmount1, GLAmount2/GLAmount2, etc.

These new elements can be populated by your third-party expense reporting application that is integrated using the CloudSuite Distribution EDI810 inbound and SupplierInvoice BOD process. The SupplierInvoice BOD is used to create invoice transactions that are processed during Vendor Invoice Center Entry. If no errors are encountered, no further user interaction is required, and the invoices can be updated in Final Update.

If any errors are encountered, they can be viewed in Electronic Transaction Control Center. Typical errors include mismatched GL account numbers, or total GL amounts not matching the invoice total.