Normal receiving workflow

Purchase orders (POs) and warehouse transfers (WTs) are created through your established replenishment process. POs and WTs are also created through Sales Order Entry, when an order is tied to a specific purchase order or warehouse transfer.

This list shows the sequence of normal receiving workflow. The list begins with a purchase order, warehouse transfer, or sales order, and ends with the system being updated.

  1. PO-WT-OE ordered
  2. PO-WT-OE printed
  3. RF - scan dock
  4. RF - select order to receive
  5. RF - scan item
  6. RF - specify quantity and status
  7. RF - scan pallet ID
  8. RF - Receiving complete? Yes
  9. RF - Close RT
  10. TWL sends data to WL batch receiving
  11. System is updated

When a purchase order or warehouse transfer is printed to a TWL warehouse, a pre-receiving transaction is sent to TWL. You can handle the receiving process with the RF unit. Receive inventory into the warehouse, based on pre-receiving transactions in the system and what has been delivered to your dock. When you finished recording a receipt transaction (RT) and close the RT, the receive transaction is sent to the system.

The communication files remain in WL Transaction Inquiry until the active files are processed by WL Entry Batch Receiving Report. WL Entry Batch Receiving Report launches Purchase Entry Receipt of Inventory or Transfer Entry Receipt of Inventory to update the system with the inventory.

The purchase order remains in Stage 2 (Printed) until active receive-communications are processed in the WL Entry Batch Receiving Report. When the report is run, the functions are updated. The purchase order stage is updated to Stage 5 (Received).

The options and receiving journal are opened and closed by the WL Entry Batch Receiving Report. The Sales Entry Processing Back Order Fill Report is also launched from WL Entry Batch Receiving Report to fill existing orders.

You can perform receiving tasks throughout the day, as required. The timing of the inventory update depends on when you make the merchandise visible to the system. The timing corresponds with the item becoming available for order fulfillment.

If the warehouse transfer is a Direct Order (DO), a pre-receipt record is not created in the receiving warehouse. It is not created because the shipping warehouse has already shipped the merchandise to the customer.