Purchase order modifications

A variation to normal receiving workflow occurs if a purchase order is open in TWL and someone attempts to access the order in Purchase Order Entry. A message is displayed: Verify Changes at the Line Level are Updated in TWL Once Complete.

If you change the purchase order, then reprint the PO to send the changes to TWL. Use the Purchase Entry Processing Print POs Report to reprint the purchase order. In the options, select Yes for the Print Changes Only? option. All lines are sent to TWL. All lines are sent because the report replaces the purchase order lines that were previously released. If you print a hard copy of the purchase order, then only the lines that were changed are printed.

You can cancel a purchase order in Stage 2 (Printed). If a purchase order is canceled in the system, the PO is also canceled in TWL. If a purchase order is active in TWL, then the PO cannot be canceled because goods are being received against it.

If a purchase order is received in TWL, do not change it in the system. System security can prevent you from canceling a printed purchase order [level 2]. Monitor cancellations by checking the status of the RT in TWL before you attempt to cancel or change a purchase order or line item.

If a purchase order is inadvertently changed, then manually complete the processing. For example, if a line is received in TWL but removed in Purchase Order Entry, the purchase order is in error in WL Transaction Inquiry. Manually process the purchase order in Purchase Receipt of Inventory Entry. Use the information from the WL Transaction Inquiry detail to upgrade the purchase order in the system.