SA Data Archive Payables Report overview

System Administrator > Data Archive Purge > SAD Reports > SADFP

Function acronym: SADFP

Use this report to archive all inactive Accounts Payable transactions that is specified on the report.

The archive process archives data from these files:

  • Vendor Invoice Center Entry

    All transactions are checked, based on the archive date and number of days to keep. Transactions are archived if they are inactive unless they are a Type 3, Type 6, or Type 8. These transaction types are checked for ties to active source transactions. If the source transaction types are inactive, then Type 3, Type 6, or Type 8 are also archived.

  • Vendor Maintain Transaction Entry
  • Vendor Modify Manual Address Entry
  • Internal Accounts Payable Entry Floor Plan (APEF) transaction records

This table shows the criteria that determines if a record is archived:

Record Criteria
Scheduled pays

Last transaction Date

Inactive transaction Type 3 and source transaction inactive
Credit memos

Last transaction Date

Inactive transaction Type 6
Debit memos

Last transaction Date

Inactive transaction Type 8