KP Administrator Replace Kit Components Report overview

Kit Production > Administration > KPA Reports > KPAR

Function acronym: KPAR

Use this report to replace existing component products on KP Component Setup records with other component products.

Using the options on the report, you can replace an existing component with a component that is set up in one of these functions:

  • KP Group Setup
  • KP Substitute Component Setup
  • KP Option Setup

Generate this report when there are no active work orders in KP Work Order Center Entry for the components that you are replacing. The KP Administrator Replace Kit Components Report does not update active work orders. Manual adjustments are required if components in KP Work Order Center Entry must be replaced.

For a successful replacement, these conditions must be met:

  • The kit product and components must be active products in Product Setup and Product Warehouse Product Setup.
  • The replaced product must be a component. It cannot be a kit product.
  • The kit product must be a build-on-demand or prebuilt kit.
  • Components cannot be a core charge or a build-on-demand kit.
  • Units must be valid in Product Extended Unit Conversion Setup or SA Table Code Value Setup.

If the conditions are not met, exception messages are included on the report. If a replacement contains more than one exception, only the first exception that occurs is included on the report.

This table shows the replacements that you can make using the report:

Type Replaced By
Component Group
Component Option
Component Component
Group Group
Group Option
Option Option
Option Group
Because additional fields are required for a single product component, you cannot use this report to replace an option or group record with a single product component. You must make the replacement manually. Otherwise, this message is included on the report:
Must Replace Option or Group with a Component Manually, No Records Changed

When a replacement occurs, only the Component Product # field is updated. Other values from the replaced component, such as the unit, quantity needed, or price, are not updated.

If the units between the replaced component and the replacement component are different, you must manually adjust the component record after the replacement is made. For example, you use the report to replace Product 100 with Product 200. The unit for Product 100 is case, but case is not a valid unit for Product 200. The report does not include error message for invalid units.

In another example, component 300 is set up with a quantity needed of 3. It is replaced with component 400 that has a quantity needed of 1. The new component records maintain a quantity needed of 3.

If a component is replaced with a group, the record is processed but this message in included on the report:

**Warning** Component Replaced with Group,~ 
Quantity Needed May be Incorrect

When a group component is replaced by an option component, the Required field is automatically selected for the new component record in KP Component Setup.