Year-end processing FAQs

How will I know if year-end processing was performed successfully?

Each year-end function produces a report whose output serves as verification of success.

What would result if one of the year-end functions is not run?

If GL Administrator Year End Report is not run, then you cannot post any journals for the new year. If Vendor Administrator Year End Report, Customer Administration Year End Report, and Product Administration Year End Process Report are not run, then the YTD balances for vendors, customers, and warehouse products are not cleared out. The YTD totals will be a combination of last year and the current year.

Does year-end processing have to be run on the last day of the fiscal year?

Running the year-end processing on the last day of the fiscal year is not required, however, you must run it before your first day of processing in the new fiscal year.

What caused the Last YTD fields in Vendor Setup to be set to zero after Vendor Administrator Year End Report was run?

The Vendor Administrator Year End Report moves YTD amounts to the Last YTD fields and zeroes the YTD fields. If Vendor Administrator Year End Report is run twice, then the zeroed amount in the YTD fields is moved to the Last YTD fields.

Should year-end processing be run once for all companies, or should it be run separately for each company?

We recommend running year-end processing for one company at a time.

If I am storing my Sales Manager reporting figures by calendar year but my fiscal year ends in July, then can I wait until December to run the Customer Administration Year End Report?

Yes. You may run the Customer Administration Year End Report at the end of the fiscal or calendar year based on how your Sales Manager amounts are stored. This allows your Sales YTD figures in Customer Setup to match your Sales Manager figures.

Why is a user opening journals in the old year, not the new year?

If only one or a few users are experiencing this issue, then they likely did not properly sign out of Distribution SX.e. They should sign out and sign in to see if the issue is corrected. If the issue is not corrected, or if many users are experiencing the issue, then stop all processing and contact Infor Support for assistance.

Why do some accounts have forward balances and other accounts have zero?

Only Asset and Liabilities (Balance Sheet) accounts should have forward balances.

Can I run the GL Administrator Year End Report by division?

No. Run the GL Administrator Year End Report by company.

Does the processing sequence used for the year-end reports matter?

Generally, the processing sequence for the year-end reports does not matter. However, most users prefer to run GL Administrator Year End Report last. This is to ensure that there are no postings for the new year that may affect the prior YTD fields in accounts receivable, accounts payable, and inventory.