Manually paying a new invoice

Manually paying a new invoice occurs when you prepare a check for an invoice that does not yet exist in the system. This may occur if you are presented with an invoice by a vendor in person, and you want to pay the invoice immediately.

  1. Select Vendor > Entry > Invoice Center.
  2. Specify the group name, and then click New.
  3. Specify this information:
    • Vendor #: Specify the vendor’s number.
    • Transaction Type: Select Manual Payment.
    • Process Type: Select the correct type.
    • Invoice #: Specify the vendor’s invoice number for this transaction.
    • Amount: Specify the amount of the invoice.
    • Invoice Date: Specify the date of the invoice. The default value is the current date.
  4. Select New Invoice.
  5. Optionally, select these options:
    • Immediate Pay: Select this option to pay this invoice immediately.
    • Dispute: Select this option to put this invoice in disputed status.
    • Suspend: Select this option to suspend this invoice. When you suspend a transaction, the transaction is not updated to General Ledger when Final Update is processed.
  6. Click Save.
  7. Click General Ledger Distribution, and then verify or update the General Ledger account.
  8. Click Additional Information, and then click Edit.
  9. Specify the manual check information, and then click Save.
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