Manually prepaying a vendor

You can create a miscellaneous credit to prepay a vendor without applying the payment to an invoice.

  1. Select Vendor > Entry > Invoice Center.
  2. Specify the group name, and then click New. The Invoice grid refreshes automatically, showing all invoices for the selected group. You are in add mode.
  3. Specify this information:
    • Vendor #: Specify the vendor's number.
    • Transaction Type: Specify Man Payment.
    • Process Type: Specify Expense.
    • Amount: Specify the amount of the invoice.
    • Invoice Date: Specify the date of the invoice.
  4. Optionally, select these options:
    • Immediate Pay: Select this option to apply this miscellaneous credit immediately.
    • Dispute: Select this option to put this miscellaneous credit in a disputed status.
    • Suspend: Select this option to suspend this miscellaneous credit. When you suspend a transaction, it is not updated to General Ledger when Final Update is processed.
  5. Click Save.
  6. Click Additional Information, and then click Edit.
  7. Specify this information in the Manual Check section:
    • Bank #: Specify the bank the check is written against.
    • Check: Specify the check number.
    • Discount: Specify the discount, if applicable.
  8. Optionally, change the information in the Manual Address section.
  9. Click Save.
  10. To apply the miscellaneous credit against the vendor's account, update the transactions that were entered for the group.
Related topics