Acknowledged stage

The acknowledged stage is an optional stage in the purchase order process that indicates the vendor confirmed receipt of the purchase order.

The acknowledged stage occurs after the printed stage. Purchase orders are moved to the printed stage when the purchase order is sent to vendor using Purchase Order Entry or Purchase Entry Processing Print POs Report.

If the purchase order is sent to the vendor in the EDI format, the vendor’s confirmation of receipt is returned in the EDI format, and the purchase order is automatically moved to the acknowledged stage. Information from the inbound EDI document updates the corresponding fields in Purchase Manual Acknowledgment Entry.

If the purchase order is sent to the vendor in another format, for example, email or fax, the purchase order must be manually acknowledged in Purchase Manual Acknowledgment Entry.

Because the acknowledged stage is optional, the stage does not affect the subsequent stages in the purchase order process. A purchase order can be pre-received or received regardless of the acknowledgment status.