Purchase Entry VMI Product Activity Data EDI 852 Report overview

Purchase > Entry > POE Reports > POEVP

Function acronym: POEVP

Use this function to regularly send the EDI 852 Product Activity Data document to the vendor to advise them of product activity information.

This EDI 852 document is a record of inventory that is transmitted to the vendor. It can be used for inventory replenishment, or to capture and exchange information in detail or summarized form. This document contains these major types of information:

  • Current inventory status information
  • Sales movement information

The data in the EDI 852 is used in the vendor’s forecasting formula to determine replenishment for products that they supply under the VMI agreement. Typically, sales data is sent several times a week, sometimes daily. Because this is a high-volume transaction, we recommend that you schedule transmission during off-peak hours.

If the How Many PO #'s to Create option is greater than zero, purchase order headers are created and assigned a purchase order number. The vendor adds the lines to the purchase order when the vendor sends back the EDI 855 Purchase Order Acknowledgment transaction. The purchase order header that is created in PO Entry VMI Product Activity Data EDI 852 is matched, by the purchase order number, to the inbound EDI 855 Purchase Order Acknowledgment transaction.

Products without activity

Typically, you only select Yes for the Transmit Products Without Activity option on the report at the vendor’s request.

If you select No, a product without activity can be included in the EDI 852 if the product meets one of these conditions:

  • In Product Warehouse Product Setup
    • The status was changed from Stock to Do Not Reorder.
    • The order point or line point was changed.
  • In Product UPC Numbers Setup, any section of the UPC code for the product was changed.

To activate this feature for a vendor, select Use 852 Status in Vendor Setup-eCommerce. If the vendor is specified in the Authorized Replenishment Path section on a warehouse product record, 852 Status Change in Product Warehouse Product Setup-Ordering is automatically selected if one of the previously mentioned conditions is met. When you run the Purchase Entry VMI Product Activity Data EDI 852 Report, products are included if 852 Status Change is selected. The flag is cleared on the warehouse product record after the report is run.

See the Infor CloudSuite Distribution Setup and Administration Guide for EDI.