One-time contracts in Sales Order Entry

One Time Rebate

If, for example, you are taking an order from a customer who is ordering product #1-001 and you know your vendor issued a rebate for that product this morning, but inquiry tells you that this particular rebate is not yet in your system, then, before dropping the line, click One Time Rebate.

Specify the rebate information given to you by the vendor. Transaction data for the line item are processed when you finish the order and the system completes invoice processing is performed. Essentially, you are performing a one-time, on-the-fly PD Rebate Reconciliation Entry entry.

One Time Cost

If, for example, you are taking an order from a customer who is ordering 5000 feet of wire, and you have 2000 in stock, you can contact your vendor and negotiate a volume-based "cost" for an additional 3000 feet. Before dropping the line, click the One Time Cost option.

Specify the contract number given to you by the vendor, add start/end dates and the contract cost. Pass along the lower cost to your customer by manually specifying an agreed-upon price. Then, drop the line. Transaction data for the line item are processed when you finish the order and the system completes invoice processing. This contract cost does affect your line cost and, thus margin. Because this creates a PD Pricing Setup entry (Level=Vendor Contract/Product), if the end date allows, the contract number could be reused for another order at another time.

VMI

If, for example, you are taking an order from a customer who is ordering a product, and inquiry tells you that this product is a vendor-managed inventory (VMI) product, but it is also available this week at a special cost, you can write a short-term special pricing agreement (SPA) to obtain this cost. Before dropping the line, click the One Time Cost option. Specify the contract number given to you by the vendor, add start/end dates and the contract cost. Then, drop the line. Details about the line item transaction are processed when you finish the order and the system completes invoice processing.