Entering a reversal of a vendor invoice or other charges

Use these instructions to reverse a transaction in Vendor Invoice Center Entry. For example, you can reverse an invoice or service charge that has been entered in error.

The only time you are required to reverse a transaction in Vendor Invoice Center Entry is after the original transaction has been processed through Final Update. If the transaction has not been processed through final update, you can maintain the transaction without entering a reversal.

  1. Select Vendor > Entry > Invoice Center.
  2. Specify the group name, and then click New.
  3. Specify this information:
    Vendor #
    Specify the vendor’s number.
    Transaction Type
    Select Reversal
    Reversal Type
    Select Invoice or Misc Credit.
    Apply to Invoice #
    Specify the invoice or miscellaneous credit number to be reversed.
    Invoice Date
    Specify the date of the reversal.
  4. Click Save.
  5. If you receive the message No Automatic G/L Reversal Available, G/L Distribution Screen Will Appear (8045), the debits and credits that were posted to the GL accounts on the original transaction are displayed. You can click New or Delete to specify the proper GL accounts to be updated for the reversal.
  6. Otherwise, the GL is updated automatically to reverse the GL and inactivate the invoice.
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