Entering a debit memo for a vendor invoice

You can use debit memos to increase the invoice amount of an existing invoice for freight, handling charges, and similar charges. The amount of the debit memo is added to the amount of the invoice, and a new scheduled payment transaction is created in the transaction file.

  1. Select Vendor > Entry > Invoice Center.
  2. Specify the group name, and then click New.
  3. Specify this information:
    • Vendor #: Specify the vendor’s number.
    • Transaction Type: Select Debit Memo.
    • Apply to Invoice #: Specify the original invoice to which this debit memo applies.
    • Invoice #: Specify the number of the debit memo.
    • Amount: Specify the amount of the debit.
    • Invoice Date: Specify the date of the invoice.
  4. Optionally, select these options:
    • Immediate Pay: Select this option to apply the debit memo immediately.
    • Dispute: Select this option to put the debit memo in disputed status.
    • Suspend: Select this option to suspend the debit memo. When you suspend a transaction, the transaction is not updated to General Ledger when Final Update is processed.
  5. Click Save.
  6. To view and modify terms, click Terms.
    See Manually scheduling payments for a vendor group transaction.
  7. To view and modify addons, click Addons.
  8. To view and modify the GL distribution information, click General Ledger Distribution.
    To add another offset account and amount, click New. To modify or delete a GL account, select the account in the list and click Edit or Delete.
  9. Update the transactions for invoices that were entered for the group.
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