Product Setup - Add Product field descriptions
Required
- Product
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Specify an alphanumeric product number. The standard length of product number is 24 characters, but your system administrator can increase it to 50 characters. If the field does not visually expand, you can scroll to the right in the field to see the full 50 characters.
- Status
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Active is the default value, but you can select one of these values:
- Inactive
When a product is inactive, the product cannot be entered in any transaction entry function or updated through reports that update records. A product can be set to inactive for a temporary period.
- Labor
A labor product is a service that you provide, rather than a physical product. Prices, costs, and discounts are tracked, but quantities are not. Transaction entry functions do not update any quantities for labor products, but you can set up pricing and discounting records.
- Superseded
Superseded products are products that have been replaced by another product. A Product Extended Product Cross Reference Setup record must be set up to identify the superseded product and the superseding product. When the superseded product is specified on the cross-reference record, the status is automatically changed to Superseded. If you then delete the Product Extended Product Cross Reference Setup record, the status returns to Active.
- Inactive
- Product Category
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Specify a product category. The product category must be set up in SA Table Code Value Setup-Product Category. The product category is used for general ledger and sales manager updating. It is important because many product and sales manager reports can be generated in product category order or for a product category range. Sales orders and purchase orders can distribute to general ledger balance sheet and income accounts according to the product category, such as inventory, gross sales, line discount, or cost of goods.
If you are setting up a labor product record, use a product category with a inventory account that debits an expense account. Do not use an asset account. An out-of-balance condition occurs if you combine labor products with inventory products in the same product category.
- Stocking Unit
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The stocking unit is the base unit of measure for this product. It should be the smallest unit in which the product can be sold, purchased, or stocked. All other units are based off the stocking unit. By default, the stocking unit is each. Although a lookup of various units is available, these units are relative to the stocking unit. Therefore, the stocking unit is not validated in SA Table Code Value Setup or Product Extended Unit Conversion Setup.
- Length / Width / Height
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Specify the dimensions of the product, based on the stocking unit. The values are used to determine the cube value for the product. Length, width, height, and cube are displayed on the General tab after you create the product record.
If you use Total Warehouse Logistics (TWL) or cartonization, the dimensional values are required.
For TWL, the length, width, and height are required values if these conditions are met:
- The Warehouse Logistic module is enabled in SA All Company Information Setup
- An active TWL warehouse exists in the system
Dimensions on product records and TWL location records must use the same unit of measure. For example, if you measure products in inches, you must measure locations in inches. Because you cannot specify fractional units of measure for TWL locations, use the smallest equivalent unit of measure that is relevant to your products.
If cartonization is activated in SA Administrator Options-System, the dimensional values are used to determine which packages to use to pack the products for shipment. Entry of length, width, and height values on the product record might not required by the system, but the values are required for cartonization processes. The unit of measurement for the dimensional values is based on the Item Dimensional Size Measured in Cubic field on the Cartonization tab.