Automatic creation of recurring payments for re-rent items
If you use the re-rent function in Service Management, you can now process recurring payments for re-rented items based on invoices from the vendor or for the customer. Use the new Rental Invoice Source field in Vendor Setup to indicate the workflow your company will use to create invoices, either Accounts Payable or Accounts Receivable. The value also applies to all ship froms for the vendor.
Both invoicing workflows use the rental contract number to associate the related purchase orders and invoices. The rental contract number and rental contract line number are now included in the PurchaseOrder BOD from Service Management. When Distribution SX.e consumes the BOD to create a purchase order, the values are used to associate the rental contract, purchase order, and purchase order line. Those associations are then used when processing the Invoice BOD or the SupplierInvoice BOD.
Accounts Payable workflow
If you select Accounts Payable as the Rental Invoice Source, you must process invoices provided by the vendor in Vendor Invoice Center Entry. You must process the initial invoice as a trade invoice, which is associated with the purchase order by the purchase order number. After you cost the trade invoice, the purchase order is closed and you cannot associate any additional vendor invoices with the purchase order. Subsequent invoices for the re-rented items are entered as expense invoices. Specify the rental contract number in new Rental Contract field on the Invoice Detail page to associate the payment with the purchase order and purchase order line. View information about invoices and purchase order lines with the same rental contract number on the new Rental Contract tab on the Invoice Detail page.
If the vendor sends invoices electronically, an invoice is created automatically in Vendor Invoice Center Entry. If the SupplierInvoice BOD includes a rental contract number and the purchase order to rent the item is in Received stage, then a trade invoice is created. If the purchase order is closed, then an expense invoice is created and the lines are totaled to calculate the amount of the expense invoice.
Account Receivable workflow
If you select Accounts Receivable, invoices are automatically created in Vendor Invoice Center Entry, based on customer invoice creation initiated in Service Management. To use this workflow, you must have an agreement with the vendor that you will submit your recurring rental payment without the vendor providing an invoice.
The vendor invoice is created when Distribution SX.e consumes the Invoice BOD that is sent when a rental contract invoice is generated in Service Management. For each line on the Invoice BOD with a rental contract number, the number is used to find the line for the re-rent item on the original purchase order. The cost per rental period is included on the original purchase order line. Total invoice amounts are used to create expense invoices for each vendor in Vendor Invoice Center Entry.
APEI,
APET, and APSV tables are available for ad hoc reporting
against the Data Lake. Rental contract numbers are displayed in Purchase Order
Inquiry, Vendor Inquiry, and GL Journal
Inquiry. Additionally, these reports were updated include information that are
related to the enhancement:- Purchase Master List Report
- Vendor Master List Report
Feature activation
Select the Rental Functionality Active option in SA Administrative Options-Integrations-Service Management to activate the rental contract functionality. The Accounts Payable workflow for invoicing a vendor is the default workflow and requires no activation. To activate the Accounts Receivable workflow, you must select Accounts Receivable in the Rental Invoice Source field in Vendor Setup.
See the Infor Distribution SX.e Integration Guide for Infor CloudSuite Field Service.