Configuring the email repository

  1. In Portal Manager, select Portal Configuration > Email.
  2. Specify this information:
    Archive Email Body
    If email messages sent by IPF are archived, portal users can open them in a browser. This is helpful if there are HTML or styling features in the messages that are not supported by their particular email client.
    Provide view-in-browser link for HTML email
    If you select Archive Email Body, you can also select to provide a link above the rendered HTML, which says "Having trouble viewing this message? Click here." When clicked, this link takes the user to a non-authenticated handler in the portal. The query string contains the hash key used to identify the email in question, and the handler then returns the saved HTML.
    Provide view-in-browser link for FDF email
    This option is the same as the one above but applies to emails rendered as field display formats, rather than HTML.
    Note: If a view-in-browser option is selected, then the link is always displayed at the top of the email. However, if the archived email has been removed from the content database, either manually or because of an expiration setting, then clicking the link takes the user to a page explaining that the archived copy has been removed. This page is a Site Page in the IPF originator, so it can be customized as needed.
    Link Text/String ID
    By default, the text for both view-in-browser links comes from a string ID called sViewEmailInBrowser. The locale used when the SendEmail method is executed can control the language of this text. This relies on the data source configured as the translator for the current portal. You can specify a different string ID in this field, or, if translation is not needed, type literal text to use for the link.
    Expiration Settings
    If you have chosen to archive email messages, you can specify email expiration settings. Otherwise, email and email images remain on the server indefinitely.
  3. Click Save. The system is checked for email and images that fit the specified settings. If any are found, you can confirm removal of expired files. A daily job is also created in the task repository to check for and clear images based on specified settings.