Check PO Req Amount vs. PO Req Limit - Workflow Event Handler
Use this event handler to automatically notify certain people when the cost of a purchase order requisition exceeds the PO requisition limit for the user who submitted the requisition. The notification can be an external email and/or a message sent to the Inbox form for CloudSuite Business users.
This is the text of the notification that is sent:
To: receipient From: originator Subject: Purchase Order Requisition amount exceeds user authorization Body: Purchase Order Requisition reqnum amount reqamount is greater than the user's authorization of userreqamount. Please review the Purchase Order Requisition.
Variable Information
| Variable | Description |
|---|---|
| recipient | For an Inbox message, this is the user name you specify in the Notify Users field on the Workflow Event Handler Activation form. You can specify multiple names separated by semicolons.
For an external email, this is the email address you specify in the Email Users field on the Workflow Event Handler Activation form. You can specify multiple names separated by a semicolons. |
| originator | For an Inbox message, this is usually the name of the user who performed the action that generated the message.
For an external email, this is usually the email address associated with the CloudSuite Business user who performed the action that generated the message. However, if the user does not have an associated email address in the Users form, or if the system cannot determine a user associated with the action, a default address or name is used. In some cases, this default is the email address for the SMTP User Name associated with the intranet entered on the Site/Entities form for the site. |
| reqnum | This is the number of the PO requisition that was added in the Purchase Order Requisitions form. |
| reqamount | This is the value of the Requisition Cost field for the PO requisition that was added in the Purchase Order Requisitions form. |
| userreqamount | This is the value of the PO Req Limit field on the Users form for the user who added the requisition. |
Global Constants
These global constants are created by the event handler, based on the entries you make in the Workflow Event Handler Activation form:
| Global Constant | Contains |
|---|---|
| CheckPurchaseOrderRequisitionAmountManagerID | Contents of the Notify Users field |
| CheckPurchaseOrderRequisitionAmountManagerEmail | Contents of the EMail Users field. |
Associated Event and tableO
The event PurchaseOrderRequisitionAmountUpdate for the preq table triggers this notification.