On Your Radar

This widget displays all the urgent and important tasks that a Project Accountant must perform.

The widget comprises of matrices that display the count of urgent and important tasks. You can click a matrix to view the data related to these tasks in the Required Actions widget. These are the available matrices:

  • Overdue invoices: This matrix displays the count of contracts for different types of invoices for which the due date has exceeded on the current date. The data in the Required Actions widget is displayed based on the invoices assigned to the currently logged-in Project Accountant.

    These are the invoice types:

    • Installments: The data is retrieved from contract invoices linked to the contracts for which this data is defined in the Installments (tppin4151m000) session:
      • The Planned Invoice Date is prior to the current date.
      • The Approved for Invoicing field is set to No.
    • Advance Payments: The data is retrieved from contract invoices linked to the contracts for which this data is defined in the Advance Payments (tppin4110m000) session:
      • The Planned Invoice Date is prior to the current date.
      • The Approved for Invoicing is set to No.
    • Cost Plus: The data is retrieved from contract invoices linked to the contracts for which this data is defined in the Cost-Plus Transactions to be Invoiced (tppin2100m000) session:
      • The Registration Date is prior to the current date.
      • The Approved for Invoicing is set to No.
      • The Allowed for Invoicing is set to Yes.
    • Unit Rate Invoicing: The data is retrieved from contract invoices linked to the contracts for which this data is defined in the Transferred Unit Rate Invoiced Lines (tppin0550m000) session:
      • The Planned Invoice Date is prior to the current date.
      • The Approved for Invoicing field must be set to No.
    • Fees & Penalties: The data is retrieved from contract invoices linked to the contracts for which this data is defined in the Fees and Penalties (tppin0180m000) session:
      • The Planned Invoice Date is prior to the current date.
      • The Approved for Invoicing field must be set to No.
    • Holdback: The data is retrieved from contract invoices linked to the contracts for which this data is defined in the Holdback (tppin4140m000) session:
      • The Planned Invoice Date is prior to the current date.
      • The Approved for Invoicing field must be set to No.
  • Cost transfers: This matrix displays the count of projects among which cost peg transfer transaction occurred. You can view the details of cost transfers between projects, including transaction amounts and the transaction type for each transfer, in this matrix. The data in the Required Actions widget is displayed based on the cost transfers assigned to the currently logged-in Project Accountant. The data is retrieved from the Project Cost Peg Transfer Lines (whinh1145m000) session.

    Project cost peg transfers involve reallocating costs from one project to another. This process ensures accurate tracking and adjustment of project expenses, also ensures that costs are allocated to the appropriate projects. Project peg transfers are used to ensure alignment with budget allocations or to reflect changes in project requirements, while maintaining detailed records for transparency in financial reporting.

  • Budget overruns: This matrix displays the count of projects for which the total Estimate at Completion (EAC) amount exceeds the total budget amount. The data in the Required Actions widget is displayed based on the budget overruns assigned to the currently logged-in Project Accountant. The data is retrieved from the Project 360 (tppdm6500m100) session.

    These types of budget overruns are considered to retrieve the data:

    • Budget: Budget calculates cost amount of each element and activity of project.
    • EAC: EAC calculates cost amount of each cost type like material, labour, equipment, subcontracting, sundry cost and overhead of each element and activity of a project.

    You can click the Review option to view the amount and hours data related to the selected budget overruns in the Amount and Hours tabs.

    Amounts
    The amounts tab display these information:
    • Element: The name of the element for a project.
    • Activity: The name of the activity for a project.
    • Budget: The cumulative cost amount for each cost types, elements and activities within the project is calculated as budget. This data is retrieved from the Project Budget by Period (tpptc3111m000) session.
    • Actual: The cumulative cost amount for each cost types, elements and activities within the project is calculated as actual. This data is retrieved from the Cost Transactions (tpppc2100m000) session.
    • EAC: The cumulative cost amount for each cost types, elements and activities within the project is calculated as actual. This data is retrieved from the Control by Project/Cost Type (tpppc4511m000) session.
    • Variance: The forecast variance is the difference between the total EAC and the total budget amount of a project.
    • Consumption: The calculated percentage value of actual or budget.
    • Progress: The percentage value of an activity of a project is showing as progress. The data is retrieved from the Project (tppdm6600m400) session.
    Hours
    The hours tab display these information:
    • Element: The name of the element for a project.
    • Activity: The name of the activity for a project.
    • Planned: The cumulative net quantity for each cost types, elements and activities within the project is calculated as budget. This data is retrieved from the Labor Cost Forecast (tpppc2136s000) session.
    • Actual: The cumulative quantity for each labor cost type, element and activity of a project. This data is retrieved from the Labor Cost Forecast (tpppc2136s000) session.
    • EAC: The cumulative number of hours for each labor cost type, element and activity of a project is EAC. This data is retrieved from the Labor Cost Forecast (tpppc2136s000) session.
    • Variance: The forecast variance is the difference between the total EAC hours and the total planned hours of a project.
    • Consumption: The calculated percentage value of actual or budget.
    • Progress: The percentage value of an activity of a project is showing as progress. The data is retrieved from the Project (tppdm6600m400) session.