Adding or modifying a SpeedSearch file system index

Use the Add/Edit File System Index window to add or modify a SpeedSearch index. File system indexes for documents and database indexes for records in a database table are the two types of SpeedSearch indexes. To add or modify a database index see Adding or editing SpeedSearch database indexes

Note: The system administrator and users with the appropriate role can access these features. See What are Roles and Secured Actions?

To add or modify an index:

Select Administration > SpeedSearch Manager on the navigation bar. The SpeedSearch Manager list view is displayed.
Click the File System Indexes tab.
Click New Index in the SpeedSearch Tasks section of the Task pane. The Add File System Index window is displayed.

Note: To modify a file system index, click the Index Name in the list.
Specify this information:
Name

The name of the SpeedSearch index.

Description

The description for the SpeedSearch index.

Public Access
The public access of the index. Possible values:
- 1-Customer: This option enables the customer to access the data included in the index when SpeedSearch is used only if the respective company is using Web Customer Portal. Employees can also access the data.
- 5-Internal: This option enables the employees to access the data included in the index when SpeedSearch is used, but prevents customers from accessing the data through Web Customer Portal.
Secured

Select this check box to restrict the records returned by SpeedSearch to only records the signed in user has access to, based on the SECCODE field.
Note: This check box is only available for indexes on tables that contain a SECCODE filed.

Enabled

Select this check box to include the records of this index in the SpeedSearch once the index is built.
Click OK.