Using asset views

There are five Asset views: Depreciation, Accumulated Depreciation, Disposals/Transfers, Total Assets, and Undepreciated (book value). The data displayed in each view is computed from the data specified on the Asset Detail page.

To use asset views:

  1. Click the plus sign to expand Asset Views.
  2. Select the view to use.
  3. Select a report type. The report types are:
    Option Description
    Detail By Asset Displays every record of each asset's information, sorted by asset ID, then asset type, then product.
    By Type Displays information by asset type.
    By Description Displays information by the asset description.
    By Member Displays information for all assets in the selected unit. If you select All from the Unit list, a Unit column displays in addition to the Total and period columns. If you select a unit, only the Total and period columns display.
  4. Select a unit. Select All to display all units.
  5. Select a version.
  6. Select a product. Select Total to display summary data for all products. The Product column does not display. Select Detail to display every record of the selected unit, report type, and version dimension. If the report type is Detail By Asset, every record of each asset displays. An asset has multiple records if it has been allocated by products. There is one record for each product.
The columns that display vary according to selected sort order. For example, the Asset ID column is not displayed when you select By Type, since each type might have several asset records contributing to the totals.

Some views have a Total column. This column displays the total of the data for the entire year. The total column is only available if your administrator allows it.

Period columns are included in all views. The columns display the totals for each period of your fiscal year, according to the selected sort order. The columns are labeled according to the budgeting year established by the controller or administrator.