Adding journals

To add a journal:

  1. Open the Journal Entry page.
  2. In the right section of the page, select a journal type.
  3. Click New.
  4. Click OK when prompted to confirm.
  5. Specify a unique name for the journal.
  6. Optionally, change the description for the journal.
  7. Select a status for the journal. The default is Working - Not Available for Posting. If you submit the journal with this status, the journal saves to the database and is available for editing at any time. If a consolidation is run, the submitted journal does not post.
  8. Select the version to which the journal should apply.
  9. Select a periodicity that matches the periodicity of the schedule whose lines are adjusted in the journal. For example, select Monthly when a line for a monthly schedule is adjusted.
  10. Specify the effective life using a leaf period of the schedule periodicity.
  11. Provide the details for the journal. Specify the information directly in the Adjustment table or click Add Line to specify the information. Dimension members and debit/credit amount are specified for each line. Optionally, an adjustment note can be specified.
    • To select a dimension member, click the column cell in the Adjustment table or the underlined dimension in the Add Adjustment Line dialog box.
    • For the Unit dimension, select any leaf member except ownership units. For other hierarchical dimensions, select any leaf member.
    • Standard journals have Credit and Debit Amount columns in the Adjustment table. Acquisition journals have a Local column and columns for any translated currency allowed in the view.
    • For each browser session, the first adjustment defaults to the view's default member selections. Subsequent adjustments default to the selected members for the previous adjustment.
  12. In the Journal Note section, specify any comments.
  13. Click Submit to save the journal to the database. After submission, rounded amounts display. If you receive a message about debits and credits being out of balance, see "Balanced attribute".