Workflow Triggers

In an Orchestration workflow, you can configure a workflow trigger that allows for any space to subscribe to a workflow's status in order to initiate the start of a notification for that specific space.

When you configure a workflow trigger and subscribe a space to the trigger, you can use that trigger for notifications in that space. Then, when you create a notification in Dashboards or in Space Management, you can set the notification schedule based on a workflow trigger for that subscribed space.

After configuring a workflow trigger, you can set a notification schedule based on a workflow trigger. See Workflow trigger-based notifications.

Note: Notifications can set their schedule based on a workflow trigger for only the triggers configured for that subscribed space. For example, if you subscribe space A to a workflow trigger, that workflow trigger is available for notifications in space A. If you attempt to set a schedule for a notification in space B based on that same workflow trigger, it will not be available.

the workflow trigger is activated when the last step of the workflow is completed, such as:

  • If the entire workflow completes successfully, the trigger is initiated
  • If only the final step of the workflow is successful, the trigger is initiated
Note: If only partial steps succeed but not the last, the trigger is not initiated

When executing a workflow with an associated trigger, more than one email is sent if the last step of the workflow is completed:

  • An email confirming the workflow's successful completion
  • A report notification email
    Note: If multiple notifications are linked to the same trigger, all will be executed.

If the final step of the workflow fails, a failure email is sent with a note saying: "The workflow encountered an issue and failed. Any notifications linked to its trigger will not be sent."

After you configure a trigger for a workflow, Birst displays the number of triggers for that workflow under the Workflow Description. Birst also displays the number of triggers for a specific worfklow in the Workflow Trigger option from the Actions menu for that workflow.

You can edit existing triggers for a workflow by clicking the Edit icon next to the number of triggers under the Workflow Description. Alternatively, you can select Actions > Workflow Triggers for a specific workflow to edit that workflow's triggers.