Editing item master data for sales items

Item master data for sales items are imported from the ERP system. In the ItemMasterUpdateFields code list, you can configure the fields of the item master data that are automatically updated by the ERP system. If trading partner-specific information is required, you can define that these fields must be managed and edited on the Item Masters in Master Data.

Note: If the automatic BOD import is enabled, the creation of item master data is not allowed.

To edit master data for sales items:

  1. Select Master Data > Item Masters.
  2. Click the Drill down button of a sales item master.
  3. Click Edit.
  4. Specify this information:
    Item
    Shows the item number that identifies the sales item.
    Item Status
    Shows the status of the sales item. The status can be Open and Deleted.
    Item Description
    Review or specify a short description of the item.
    Item Type
    This field shows the item type Sales Item.
    Base Unit of Measure
    Review or specify the unit of measure of the item. A standard quantity used to count, divide, or describe an object or objects.
    Commodity Code
    The commodity code is an identification code used to classify groups of items for tax and customs purposes. A list of commodity codes that is delivered by the customs authority is included in the code list CommodityCodes. This code list contains, for example, CN codes (Combined Nomenclature of the European Union) or HTS codes (Official Harmonized Tariff Schedule from the US government).
    When editing, click the Lookup button of the Commodity Code field. Select the commodity code of the item from the dialog box.
    Commodity Code Description
    When you select a commodity code, the standard description of the commodity code is shown. If you require a specific commodity description that should replace the standard description, you can specify the description on the Item Descriptions tab. This description is then used in Shipping to print export-related documents.
  5. Expand the Additional Item Information field set and specify this information:
    Special Item Characteristics
    Select special item characteristics from the drop-down list. The field is used to store special item characteristics such as vehicle safety information. For example, the trading partner Nissan divides important items into types A and B. This information can typically not be imported from the ERP system. The information is required for label printing in the Shipping area. You can manage the field in the detail view of the Master Shipments and Warehouse Containers pages. Currently, you can select these special characteristics definitions that suppliers of Nissan must comply with:
    Nissan Mexico OBD: Items with special characteristics that are related to emissions regulations (on-board diagnostics)
    Nissan Mexico Important Part A: Important safety-related items for steering control, braking system, or fuel system integrity
    Nissan Mexico Important Part B: Important items for collision safety such as occupant protection during collision, post collision safety, or transmitting information necessary for safe driving
    Universal Product Code
    The field shows the Universal Product Code. The Universal Product Code is a barcode by which products are distinguished in retail outlets.
    Electronic Product Code
    The Electronic Product Code, EPC, allows a worldwide and unequivocal identification of products. For this purpose, it includes a number that is unambiguously assigned to a manufacturer. A so-called object name service (ONS) assigns an Internet address, that is an URL, to the standard EPC number. This EPC number refers to an object description of the manufacturer. Therefore, information about tagged products can be retrieved from the Internet.
    Hazardous Material Indicator
    Select the check box if the packaging item is used to pack hazardous materials.
    Hazardous Material ID
    Shows the code that identifies the type of hazardous materials.
    Hazardous Material Description
    When the Hazardous Material Indicator is selected, you can specify a short description of the hazardous material.
  6. Expand the Export Information field set and specify this information:
    Preferential Trade Agreement
    Click the Lookup button of the field. Select the preferential trade agreement between countries of the item from the dialog box. A preferential trade agreement is used to levy customs duties for items by customs authority or to allow exportation of goods without custom charges. The list of preferential trade agreements is defined in the code list PreferentialTradeAgreements.
    You can use the entry Without Preference, if no preferential trade agreement is required to export goods to the country of destination. On the Master Shipments page in the Shipping area, no movement certificate is shown for such an item.
    You can use the entry Preference without known Agreement, if you currently do not know the required preferential trade agreement for an item. You can specify the required preferential trade agreement for such an item later on the Master Shipments page. The status of the related master shipment in the Shipping area cannot be set to Complete, unless a valid preferential trade agreement is selected.
    Preference Criterion
    Click the Lookup button of the field. Select a NAFTA preference criterion from the dialog box. NAFTA preference criteria are grouped into categories identified on the NAFTA Certificate of Origin by letters "A" through "F". The preference criterion is used to certify the country of origin and the preference status when shipping goods within NAFTA countries. The list of the valid preference criteria is defined in the code list PreferenceCriteria.
    Substantial Transformation Country of Origin
    Click the Lookup button of the field. Select a country code from the dialog box. The country of origin is the country where the item last underwent a substantial transformation. This rule effects items that are produced in more than one country. Substantial transformation is the production that changes the item into a new and different item.
    Federal Trade Commission Country of Origin
    Click the Lookup button of the field. Select a country code from the dialog box. The country code must comply with the "Made in USA" standard that is regulated by the Federal Trade Commission. A product marked as "Made in USA" must be "all or virtually all" made in USA. All significant parts and processing that are incorporated in the product must be of United States origin. The product shall contain no or negligible foreign content.
    Federal Trade Commission Type
    Click the Lookup button of the field. Select a country of origin type according to the rules of the Federal Trade Commission from the dialog box:
    Type Code Description
    M Made in: Manufactured "all or virtually" all in a single country.
    A Assembled in: Assembled in a single country from components manufactured in one or more different countries.
    R Remanufactured in: Rebuilt and or refurbished in one country using components manufactured in one or more different countries.
    Customs Procedure
    Click the Lookup button of the field. Select a customs procedure from the dialog box. A customs procedure to export goods out of a country is used to ensure compliance with export restrictions. A list of customs procedures is defined in the code list CustomsProcedures.
    NAFTA Country of Origin
    Click the Lookup button of the field. Select the NAFTA country of origin from the dialog box. The country of origin is preset and must only be changed to JNT for goods that are jointly produced in Mexico and the United States.
    NAFTA Producer
    Click the Lookup button of the field. Select YES (default) from the dialog box, if you are the producer of the good. Select NO, if you are not the producer of the good.
    NAFTA Cost Method
    Click the Lookup button of the field. Select NC from the dialog box in these cases:
    • The rule of origin requires a regional value content qualification
    • You use the net cost method instead of the transaction value method
    In all other cases, select NO.
  7. For item master data of type Sales Item, you can specify a special commodity code description that is used as standard description for export-related documents. Specify this information on the Item Descriptions tab:
    Language Code
    Select the language code for the translation of the item description and commodity code description from the drop-down list.
    The language code can be selected for item master data of type Packaging Item. The field entry is disabled for item master data of type Sales Item.
    Item Description
    Review or specify the translation of the item description in the selected language.
    The field entry is disabled for item master data of type Sales Item.
    Commodity Description
    Specify a specific commodity code description that should replace the standard description. This description is then used in the Shipping area to print export-related documents.
    Note: You cannot add or delete item description lines for item master data of type Sales Item.
  8. To add trading partner-specific information for an item, click Create on the External Attributes tab. The information that you specify depends on the requirements of the trading partner:
    Type
    Select Customer or Supplier from the drop-down list.
    Business Party
    Click the Lookup button of the field. Select a business party from the dialog box.
    Business Party's Accounting Entity
    Shows the accounting entity of the business party. A corporation or a subset of a corporation that is independent in regard to one or more operational functions or accounting functions. An accounting entity produces a P&L and balance sheet from a complete, balanced set of transactions, and is often a legal entity. An accounting entity is defined within a tenant and can contain locations.
    Business Party Item
    Specify the item number that is used by the trading partner.
    Additional Business Party Item
    Specify an additional item number that is used by the trading partner. This information depends on the requirements of the trading partner.
    Expendable Business Party Item
    Specify an additional item number that is used for expendable material by the trading partner. The field contains an accumulative ID for packaging material that is not reusable. This information depends on the requirements of the trading partner.
    Default Material Entry Reason
    Select the default reason for the material entry.

    To delete the trading partner-specific information for an item, select the line from the External Attributes tab and click Delete.

  9. To add the percentage share for the countries of origin, click Create on the Countries of Origin tab. The information that you specify depends on the requirements of the trading partner.
    Country of Origin
    Select the country of origin from the drop-down list.
    Percent
    Specify the percentage share for the country of origin.

    To delete the percentage share for a country of origin, select the line from the Countries of Origin tab and click Delete.

  10. To save the item master data, click Save.
    A notification displays that the item master data has been saved successfully.