Reviewing the contract line details

In the detail view of the View Contracts page, the details of a contract line are shown that is assigned to the selected contract.

To review the contract line details:

  1. Select Release Management > View Contracts.
  2. Click the Drill down button of a contract line.
  3. Expand Contract and review the header information of the contract line:
    Contract
    The internal contract.
    Internal Status
    The status of the contract in Release Management. If active contract lines are assigned to the contract, then the status of the contract is Active. The status New indicates that at least one new contract line is assigned to the contract that is not yet assigned to a plan. Deleted or canceled contracts have the external status Closed.
    External Status
    The external status of the contract from the ERP system. These are the external statuses:
    • Active: The contract includes active contract lines that are supplied.
    • Closed: The contract lines of the contract are terminated and are not supplied.
    Internal Sales Representative
    This field shows the name of the internal sales representative who is assigned to the contract.
    External Sales Representative
    The external sales representative who is assigned to the contract.
    Customer
    The customer who holds the contract.
    Customer Name
    The name of the customer who holds the contract.
    Location
    This field shows the code that identifies the accounting entity location.
    Accounting Entity
    A corporation or a subset of a corporation that is independent in regard to one or more operational functions or accounting functions. An accounting entity produces a P&L and balance sheet from a complete, balanced set of transactions, and is often a legal entity. An accounting entity is defined within a tenant and can contain locations.
  4. Review the Contract Line:
    Line
    The line number of the contract line.
    Internal Item
    The internal item identifier of the contract line that is used by the supplier.
    Item Description
    The item description of the contract line.
    UOM
    The unit of measure of the contract line. A standard quantity used to count, divide, or describe an object or objects.
    Customer Item
    The item identifier of the contract line that is used by the customer.
    Ship To
    The ship to of the contract line. This field indicates the location code that is used with the ship to location to identify where the goods are shipped.
    Note: In specific cases, the ship to of a contract line in the ERP system must be changed. In such cases, the new ship to is copied from the contract line when you create a new plan manually.
    Effective from Date
    Defines the start date of the valid period for the contract line.
    Effective to Date
    Defines the end date of the valid period for the contract line.
    Internal Status
    The status of the contract line in Release Management. Incoming requirements are processed to build a plan that is assigned to the contract line. The status of the contract line becomes Active. The status New indicates that the contract line is not yet assigned to a plan. Deleted or canceled contract lines have the external status Closed.
    External Status
    The external status of the contract line from the ERP system. These are the external statuses:
    • Open: The contract line is active and is supplied.
    • Closed: The contract line is terminated and is not supplied.
    LSP Processing
    This field shows whether the customer is supplied directly. In case of LSP processing, the shipments to the customer are sent by an internal or external logistics service provider (LSP). If an internal or external LSP is involved, then the processing is called consignment processing. Consignment processing means that the property of the goods remains yours until the internal or external LSP has shipped the goods to your customer. These options are available:
    • No LSP: Shipments are sent directly to the customer. No LSP is involved. Release Management processes Shipment BODs from the ERP system. To check the shipments, click View Shipments in the detail views of the View Plans, Manage Planning Schedules, or Manage Shipment Schedules pages.
    • INTERNAL: An internal LSP sends shipments to the customer. The warehouse of the internal LSP is often located near or on the customer's company grounds. Consequently, the customer considers the stock on hand in the warehouse for planning schedules and shipment schedules. The requirement is reduced when the shipment of goods to the customer starts. The cumulative quantity is increased when the shipment starts. Release Management processes InventoryConsumption BODs from the ERP system. To check the inventory consumption, click View Shipments in the detail views of the View Plans, Manage Planning Schedules, or Manage Shipment Schedules pages.
    • EXTERNAL: An external LSP sends the shipments to the customer. External LSPs manage the stock. The requirement is reduced after the goods are shipped to the customer. The cumulative quantity is increased after the shipment. Release Management processes InventoryConsumption BODs from the ERP system. To check the inventory consumption, click View Shipments in the detail views of the View Plans, Manage Planning Schedules, or Manage Shipment Schedules pages.
    Customer Order Number
    This field shows the customer's identity number that is assigned to a specific order.
    Deviating Empty Customer Order Number Action
    The customer order number deviates from the value that is received in the current schedule. This field controls the action that is performed. If the field that is published in the contract is empty, then these action codes can be used:
    • Block: The current schedule is stored on the Manage Unprocessed Plans page. The processing of the current schedule is stopped.
    • Continue with Schedule or Continue with Contract: The processing of the current schedule continues. The customer order number of the contract is used.
    Deviating Customer Order Number Action
    The customer order number deviates from the value that is received in the current schedule. This field controls the action that is performed. If the field that is published in the contract is filled, then these action codes can be used:
    • Block: The current schedule is stored on the Manage Unprocessed Plans page. The processing of the current schedule is stopped.
    • Continue with Schedule: The processing of the current schedule continues. The customer order number of the current schedule is used.
    • Continue with Contract: The processing of the current schedule continues. The customer order number of the contract is used.
    MOQ
    This field shows the Minimum Order Quantity (MOQ) that is defined for the contract line of an item in the ERP system, for example LN.
    Sales Office
    This field shows the responsible sales representative office that is assigned to the contract line.